Duke University · 12 hours ago
HR Departmental Manager
Durham, NC
Full-time
Onsite
Mid, Senior Level
3+ years expDuke University is one of America’s leading research universities, located in Durham, North Carolina. The Divinity School is seeking a Human Resources Departmental Manager to coordinate all HR operations, ensuring a professional HR environment that supports faculty, staff, and students. This role involves overseeing personnel processes, recruitment, payroll, and employee relations while fostering a collaborative administrative environment.
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Responsibilities
Position Management, Recruitment, and Hiring
Guide departments through new position requests, reclassifications, and organizational proposals, advising leadership on structure and alignment
Partner with Duke Human Resources to process position and classification actions
Lead recruitment efforts, including job description development, Vacancy Management, SuccessFactors, and iForms
Ensure all hiring activities comply with EEO and applicable regulations
Advise managers and staff on compensation, classification, performance evaluation, and professional development
Employee Relations and Policy Support
Serve as a primary liaison to Duke Human Resources, Staff and Labor Relations, and other university offices
Support leadership, faculty, and staff in navigating employee relations matters, including recognition, coaching, and corrective actions
Communicate, implement, and continuously improve HR policies and procedures in alignment with university standards
Coordinate the annual performance evaluation and goal‑setting process
Participate in professional development, HR manager meetings, and internal working groups
Payroll Administration
Serve as the primary administrator for compensatory and non‑compensatory payroll for faculty, staff, and students
Ensure payroll transactions are accurate, timely, and compliant with Duke policies and procedures
Data and Records Management
Maintain accurate HR and payroll records across university systems
Manage faculty records in dFac, including appointments, reappointments, sabbaticals, leaves, and status changes
Oversee academic position postings and data through Academic Jobs Online (AJO)
Serve as liaison to Visa Services for faculty and visiting scholars, including preparation and management of visa documentation
Coordinate quarterly and annual effort certification processes (ECRT)
Support and Supervision
Supervise and support the Administration & Finance staff assistant
Foster a collaborative, efficient, and high‑performing administrative environment
Qualification
Required
Bachelor's degree in a related field (such as business, human resources, or personnel administration), or an equivalent combination of education and experience
Three years of business and/or administrative experience, with exposure to human resources activities
Demonstrated ability to apply HR policies and procedures in a department or divisional setting
Ability to maintain confidential information and exercise sound judgment
Proficiency with HR systems and databases (or ability to quickly learn Duke systems)
This position is on‑site, with work performed at a designated Duke University location
Preferred
Experience supporting HR operations in higher education or a complex organization
Strong organizational skills with exceptional attention to detail and accuracy
Demonstrated emotional intelligence and ability to navigate sensitive employee matters
Proven ability to communicate clearly, professionally, and diplomatically with diverse stakeholders
Experience collaborating with central HR, payroll, or labor relations offices
Benefits
Comprehensive and competitive medical and dental care programs
Generous retirement benefits
A wide array of family-friendly and cultural programs
Company
Duke University
Duke University is a private research university providing undergraduate and postgraduate education in medicine and other disciplines.
10001+ employees
Funding
Current Stage
Late StageTotal Funding
$71.15MKey Investors
North Carolina Biotechnology CenterUS Department of EnergyGlaucoma Research Foundation
2023-02-17Grant· $0.11M
2022-09-19Grant
2022-03-09Grant· $0.05M
Leadership Team
Barry Myers
Professor and Director
Dan Ariely
Professor
Recent News
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