Stanford Medicine Children's Health · 5 hours ago
Unit Secretary
Palo Alto, CA
Part-time
Onsite
New Grad, Entry Level
$34.96/hr - $39.20/hr
0+ years expStanford Medicine Children's Health is committed to providing world-class care with a focus on family-centered approaches. The Unit Secretary will support the patient care team by performing clerical duties, managing patient records, and ensuring a clean and safe environment in the nursing unit.
Health CareMedicalWellness
Responsibilities
Assists with discharge processes by organizing documents per unit standards
By documenting patient admissions, discharges, transfers, and off unit procedures, contributes to the smooth and effective workflow systems in the unit. Is able to organize and prioritize tasks
Communicates frequently with the care team (e.g., notifying RNs of electronic STAT patient care orders (LPCHS), documenting patient admissions, discharges (LPCHS), transfers, and off unit procedures.) Monitors PAL for patients in the unit. Informs the RN of any late tasks or new STAT orders (LPCHS)
Maintains a clean orderly and safe environment. Orders and maintains equipment and supplies for the desk area and unit, maintains a clean, child proof work area
Maintains and manages medical record according to hospital policy while observing patient confidentiality. Processes any forms , records per procedures, ensures proper patient identification of all paperwork, has chart available as needed, thins chart and ensures chart is sent to Medical Records
May coordinate lab labels organized by patient and maintains the blood board through communication with nursing and phlebotomy
May coordinate the transport of the patient to off unit-procedure after consultation with the RN. Arranges transport of the patient to the off unit. Coordinates appointment times for patient
May print diet and allergy report every 8 hours and inform RN or charge nurse if diet or allergy information is missing
Performs receptionist duties for the unit, including greeting individuals and handling incoming and outgoing telephone calls, utilizing knowledge of the unit
Performs related clerical duties required to maintain departmental operations (e.g., filing, photocopying, typing, faxing, assigned errands)
Practices cost containment in all aspects of job. Utilizes resources efficiently, monitors charges for supplies, and recommends changes to existing procedures to improve cost effectiveness as appropriate
Prioritizes effectively and seeks additional duties when assignments completed, follows staffing and scheduling guidelines, arrives to work on time, complies with dress code standards, assists with orienting new staff and completes any mandatory training
Responds appropriately in actual or potential emergency events. Notifies appropriate personnel, communicates with other personnel to ensure delivery of immediate care needs and intervenes as necessary with families and staff by working with appropriate interdisciplinary team members
Responds to customer /staff needs in a prompt attentive manner. Handles patient call lights and messages appropriately, notifies Resource Nurse and others of patient flow (admissions, transfers, discharges)
Triages all broken and/or soiled equipment to the appropriate department. Assists with keeping the computers clean and plugged in
Uses the computerized electronic health record and follows policy on Computers On Wheels (COW) maintenance in accordance with job requirements and hospital policies and procedures
Qualification
Required
High School Diploma or GED equivalent
Ability to communicate in a compassionate manner, remaining patient and courteous and utilizing active listening skills
Ability to demonstrate customer service skills in interactions with all patients, families and staff, including high volume and stressful situations
Ability to do arithmetic effectively at a level appropriate for the job
Ability to maintain confidentiality of sensitive information
Ability to prioritize tasks
Ability to read, speak, write, and understand English effectively at a level appropriate for the job
Knowledge of computer systems and software used in functional area
Knowledge of office practices, procedures, and equipment; filing and recordkeeping methods and systems; hospital routines and procedures; medical terminology
Company
Stanford Medicine Children's Health
Stanford Medicine Children’s Health, with Lucile Packard Children's Hospital Stanford at its center, is the Bay Area's largest health care system—and one of the few in the country—exclusively dedicated to pediatric and obstetric care.
1001-5000 employees
H1B Sponsorship
Stanford Medicine Children's Health has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2024 (18)
2023 (9)
2022 (21)
2021 (14)
Funding
Current Stage
Late StageTotal Funding
$100MKey Investors
Baby Safety FoundationThe David and Lucile Packard Foundation
2025-10-07Grant
2022-06-02Grant· $100M
Leadership Team
William Kennedy
Chief of Pediatric Urology
Recent News
Company data provided by crunchbase