Rochester Optical · 4 hours ago
Administrative Assistant to R&D Project Manager
Rochester, NY
Full-time
Onsite
Senior Level
$28/hr - $36/hr
5+ years expRochester Optical is an industry leader in eyewear innovation, seeking an experienced Administrative Assistant to support the CEO and R&D Project Manager. The role involves comprehensive administrative tasks, including calendar management, document preparation, and project coordination in a fast-paced environment.
EyewearHealth CareManufacturingPersonal Health
Responsibilities
Provide administrative assistant support to the CEO and R&D Project Manager
Manage calendars, scheduling, meetings, and agendas
Prepare, edit, and organize correspondence, reports, spreadsheets, and presentations
Perform clerical and administrative tasks, including document management and recordkeeping
Handle confidential and sensitive information with discretion and professionalism
Serve as a point of contact for internal and external communications
Prioritize incoming calls, emails, and requests; escalate urgent matters appropriately
Complete expense reports and maintain accurate administrative records
Assist with project coordination, task tracking, and deadline management
Support special projects and cross-functional initiatives as assigned
Coordinate schedules and manage time commitments
Organize meetings, prepare agendas, and follow up on action items
Independently gather information and recommend process improvements
Plan, organize, and prioritize administrative work independently
Maintain efficient office systems and workflows
Qualification
Required
Proven experience as an Administrative Assistant or Office Administrator
Strong organizational, multitasking, and time-management skills
Excellent written and verbal communication skills
Advanced proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint)
Strong typing, proofreading, and document formatting skills
High attention to detail with excellent follow-up
Ability to anticipate needs and manage competing priorities
Professional demeanor with a strong commitment to confidentiality
5+ years of experience in an administrative assistant or office administration role
Preferred
Experience supporting management or leadership teams preferred
Experience in a small to mid-sized company environment preferred
Previous experience in an optical, ophthalmological, medical, or healthcare-related environment preferred
Benefits
Medical insurance (Blue Cross/Blue Shield PPO and high-deductible plans with employer-sponsored HSA)
Dental insurance (MetLife)
Company-paid life insurance and long-term disability
Paid Time Off (PTO) and paid holidays
401(k) with annual company match
Vision benefits
Company
Rochester Optical
Rochester Optical manufactures optical frames and lenses.
51-200 employees
Funding
Current Stage
Growth StageLeadership Team
Patrick Ho
President and CEO
Recent News
Rochester Business Journal
2024-04-13
Company data provided by crunchbase