RESPEC · 7 hours ago
Administrative Assistant
Rapid City, SD, USA
Full-time
Onsite
New Grad, Entry LevelRESPEC is a 100% employee-owned company that tackles complex challenges in energy transition, infrastructure resilience, digital transformation, and sustainability. The Administrative Assistant plays a vital role in ensuring the smooth day-to-day operations of the office, supporting both general office functions and executive leadership needs.
Management Consulting
Responsibilities
Maintain inventory of office supplies and ensure timely replenishment
Coordinate shipping and receiving of packages
Manage catering arrangements for meetings and events
Organize snacks and refreshments for employees
Assist in planning and executing employee events and celebrations
Schedule appointments and manage calendars for executive leaders
Arrange travel accommodations and itineraries
Draft and manage communications on behalf of executives
Prepare and process expense reports accurately and promptly
Greet and assist guests upon arrival, ensuring a professional and friendly experience
Answer and direct calls on the corporate phone line
Serve as the first point of contact for general inquiries
Provide assistance with all office-related functions typical of an office administrator
Collaborate with internal teams to support organizational needs
Qualification
Required
Exceptional organizational skills
Strong communication skills
Discretion skills to prioritize competing demands
Ability to anticipate needs and maintain efficiency
Experience in managing complex calendars
Experience in coordinating meetings and travel
Ability to prepare correspondence and reports
Experience in serving as a key point of contact for internal and external stakeholders
Ability to maintain confidentiality
Experience in maintaining inventory of office supplies
Experience in coordinating shipping and receiving of packages
Experience in managing catering arrangements for meetings and events
Experience in organizing snacks and refreshments for employees
Experience in planning and executing employee events and celebrations
Experience in scheduling appointments for executive leaders
Experience in arranging travel accommodations and itineraries
Experience in drafting and managing communications on behalf of executives
Experience in preparing and processing expense reports accurately and promptly
Experience in greeting and assisting guests upon arrival
Experience in answering and directing calls on the corporate phone line
Experience in providing assistance with all office-related functions typical of an office administrator
Experience in collaborating with internal teams to support organizational needs
Benefits
Flexible Work Schedules
Paid Parental Leave
401(k) & ESOP (with company match up to 4%)
Professional Development and Training
Tuition Reimbursement
Employee Assistance Program
Medical/Dental/Vision Insurance Plans
Company
RESPEC
RESPEC is a geoscience, engineering, data, and integrated technology solutions for major industry sectors.
Founded in 1969
501-1000 employees
Funding
Current Stage
Late StageLeadership Team
Todd Kenner
President / CEO
Phil Welling
Chief Financial Officer
Recent News
2025-11-10
Company data provided by crunchbase