Legends Global · 7 hours ago
Administrative Assistant
SD Metro Area
Full-time
Onsite
Entry Level
$23/hr - $26/hr
2+ years expLegends Global is the premier partner to the world's greatest live events, venues, and brands. They are seeking an Administrative Assistant to provide general administrative support, assist with event preparation, and manage communication with visitors and callers.
HospitalityMarketingSports
Responsibilities
Answers incoming telephone calls, determines the purpose of callers, and forwards calls to appropriate personnel or departments
Answers questions about the organization and provides callers with directions to, and information about, events at the facility
Monitors and welcomes on-site visitors, determines the nature of business, announces visitors to appropriate personnel, and directs visitors as needed
Assists General Manager and department directors with general administrative support as required. Specific administrative assistance is required relative to event preparation, data entry, and data gathering tasks
Performs Cisco/Cox telephone system operations, updates, and functions
Maintains conference room calendars
Orders, receives, and maintains office supply inventory
Receives, sorts, and routes mail and the general inquiry inbox
Understands features, maintains paper tray supply, and assists users with fax, copy machines, and printers. Sends, retrieves, and routes faxes. Maintains and updates the current supply of fax cover sheet forms
Creates memos, correspondence, and develops reports, projects, and other documents when necessary or when directed by the General Manager or other department heads
Sort invoices and distribute them when necessary to the appropriate managers for approval
File event folders and back up documentation in appropriate files
Assist on-site during events as necessary
Performs other administrative duties as needed, including preparing file folders, filing, typing, photocopying, and collating
Qualification
Required
High School diploma or G.E.D
Minimum 2 years related experience and/or training; or an equivalent combination of education and experience
Excellent organization skills
Ability to prioritize and manage multiple projects simultaneously
Good written, verbal, and interpersonal skills required; ability to interact with all levels of staff, including management
Professional presentation, appearance, and work ethic
Knowledge of Microsoft Office, including Excel, and must be able to learn the Maintenance Manager software program
Ability to work with limited supervision and as a team member
Requires ability to work events plus flexible and extended hours, including nights, weekends, and holidays, in addition to normal business hours
Benefits
Medical
Dental
Vision
Life
Disability insurance
Paid vacation
401k plan
Company
Legends Global
Legends Global is the premier partner to the world's greatest live events, venues and brands.
1001-5000 employees
Funding
Current Stage
Late StageTotal Funding
unknownKey Investors
New Mountain Capital
2017-05-04Series Unknown
Leadership Team
Shervin Mirhashemi
Chief Executive Officer
Scott Aronsky
Chief Financial Officer
Recent News
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