NIGHTSEA · 5 hours ago
Office Manager, NYC
New York, NY
Full-time
Onsite
Mid Level
$45K/yr - $55K/yrNIGHTSEA INC is seeking an Office Manager to oversee the daily administrative operations of their New York office. The role includes managing office supplies, supporting compliance documentation, and assisting with HR administrative tasks.
ConsultingSalesSmall and Medium Businesses
Responsibilities
Manage daily administrative operations of the New York office to ensure an organized and efficient workplace
Oversee office supplies, equipment, and sample management, including purchasing, tracking, and inventory control
Coordinate with building management, cleaning services, and external vendors
Provide daily documentation and administrative support to the Chief Compliance Officer (CCO)
Organize, maintain, and update internal compliance documents, policies, and administrative records
Assist in preparing documentation for compliance reviews, internal audits, or regulatory requests
Ensure all documents are accurate, well-organized, properly version-controlled, and traceable
Support the HR Manager with daily HR administrative tasks, including employee files and onboarding/offboarding documentation
Maintain employee records in a confidential, accurate, and compliant manner
Assist with preparing internal HR communications, forms, and basic reports
Collect, review, organize, and archive office-related invoices, including rent, office expenses, and service fees
Assist with basic expense tracking, reimbursement documentation, and administrative reconciliation
Assist with meeting coordination, preparation of materials, and meeting minutes
Perform other administrative and support tasks as required by management
Qualification
Required
Bachelor's degree or above, preferably in Finance, Law, Literature, Business Administration, or IT-related fields
Strong attention to detail with excellent documentation and organizational skills
Ability to manage confidential files and sensitive information with discretion
Strong time management skills and the ability to handle multiple tasks
Good written and verbal communication skills in English; bilingual in Chinese is required
This position is fully onsite in the New York office
Flexibility to support company compliance and operational needs
Preferred
Experience in office administration, compliance support, or HR administration is preferred
Hands-on experience with document management, compliance support, or internal processes is a strong plus
Benefits
Healthcare Insurance (Medical, Dental, Vision)
401(k) Matching
Paid Holidays
PTO
Company
NIGHTSEA
NIGHTSEA offers practical and economical solutions for viewing and photographing fluorescence at macro to micro-scale.
Founded in 2007
2-10 employees
Funding
Current Stage
Early StageCompany data provided by crunchbase