Xcel Energy · 20 hours ago
Administrative Specialist- Prairie Island
Twin Cities Area
Full-time
Onsite
Mid, Senior Level
$21.90/hr - $30.66/hr
5+ years expXcel Energy is a leading combination electricity and natural gas energy company, and they are seeking an Administrative Specialist to support their Nuclear business and regulatory needs. This role involves managing confidential assignments, coordinating project activities, and maintaining records management for nuclear sites.
Electrical DistributionEnergyNatural Resources
Responsibilities
Interface with corporate departments. Handles confidential, high-priority, and time-sensitive requests in support of initiatives such as compliance activities, inspections and evaluations. Coordinate and develop presentations, create and edit correspondence and other documents. Conducts special projects requiring research and report development. Communicates results with all levels of the organization. Provides backup support for all business areas including senior leadership
Performs quality assurance and control of documents and records in accordance with the nuclear records retention schedule. Word processing of controlled documents, maintain copyholder and distribution lists and process critical/transitional drawings. Monitor and perform periodic audits to maintain integrity of document repository, satellite file locations, nuclear records repository and Quality Assurance records vaults
Develop and provide training in areas of office expertise. Develop and revise procedures and Training Materials necessary to improve office efficiency
Responsible for daily office operations including coordinating mail, answering, screening, delegating and handling incoming calls, as needed
Support and coordinate logistics for internal and external meetings
Coordinate and manage calendar and schedule of site leaders. Proactively address scheduling conflicts while maintaining schedule through reassignment of meetings and/or other priority assignments
Make travel arrangements for various leaders. Prepare itinerary, logistics, agenda, and other supporting documentation and information as needed. Reconcile travel expenses and prepare expense reports in line with corporate travel and other company policies
Position will be required to perform daily, Outage and Emergency Response Organization (ERO) duties to support the site which may require the ability to work a flexible schedule including backshift, weekends and/or overtime
Qualification
Required
High school diploma or GED
5 or more years of relevant experience and/or post-secondary education
Proficient in Microsoft Office Suite
Must be able to maintain highly confidential information
Must have exceptional organizational skills with strong attention to detail
Candidate must have strong keyboarding skills
Preferred
Nuclear experience is desired
Experience with SharePoint
Experience with SAP
Experience with Workday
Records management experience
Benefits
Spot On Bonus
Medical/Pharmacy Plan
Dental
Vision
Life Insurance
Dependent Care Reimbursement Account
Health Care Reimbursement Account
Health Savings Account (HSA) (if enrolled in eligible health plan)
Limited-Purpose FSA (if enrolled in eligible health plan and HSA)
Transportation Reimbursement Account
Short-term disability (STD)
Long-term disability (LTD)
Employee Assistance Program (EAP)
Fitness Center Reimbursement (if enrolled in eligible health plan)
Tuition reimbursement
Transit programs
Employee recognition program
Pension
401(k) plan
Paid time off (PTO)
Holidays
Volunteer Paid Time Off (VPTO)
Parental Leave
Company
Xcel Energy
Xcel Energy is an electric and natural gas energy company that offers a portfolio of energy-related products and services to customers.
10001+ employees
H1B Sponsorship
Xcel Energy has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (6)
2024 (6)
2023 (6)
2022 (4)
2021 (1)
2020 (1)
Funding
Current Stage
Public CompanyTotal Funding
$1.39BKey Investors
US Department of EnergyBreakthrough Energy Ventures
2024-11-04Post Ipo Equity· $1.2B
2023-10-18Grant· $100M
2023-09-22Grant· $70M
Leadership Team
Robert Frenzel
Chairman, President and CEO
Tim Peterson
CIO/CTO
Recent News
2026-01-22
2026-01-17
2026-01-16
Company data provided by crunchbase