NYU Langone Health · 5 hours ago
Administrative Assistant
New York, NY
Full-time
Onsite
Mid Level
$51K/yr - $88K/yr
3+ years expNYU Grossman School of Medicine is one of the nation's top-ranked medical schools, and they are seeking an Administrative Assistant to provide support for their Pediatric Environmental Medicine division. The role involves a variety of administrative tasks including scheduling, report preparation, and liaison activities with department administrators.
EducationHealth CareHospitalMedicalNon Profit
Responsibilities
Provides administrative support for the division of Pediatric Environmental Medicine which includes three physicians, one divisional administrator, three post docs and over 40 research staff member
Serving as a liaison with department administrators, collaborators and the university's IRB; Provide pre and post award grant management support
Purchases lab supplies, processes all accounts payable requests for the division as needed. Organize department supply room
Provides back up support for reception as needed. Meets and greets clients, resolves non-routine situations based on established policies and procedures and refers non solved issues and questions to the appropriate party
Manages Division Directors calendar, makes complex scheduling arrangements involving multiple parties and conferences under minimum direction. Setup and coordinate meetings and conferences, cancel meetings based on knowledge of the subject and attendees. Recognizes and identifies information that can be disseminated and to whom, assists with special events planning. May organize travel logistic arrangements and itineraries as needed
Gathers data and information from various sources, prepares reports based on information compiled, determines report format and elements needed, reviews for format, content structure based on knowledge of department specification, research problems, issues and concerns, responds to requests for information, summarizes, and data based on information compiled from various sources
Assisting with manuscript preparation and editing
Qualification
Required
Associate's degree in a related field
Minimum of three years of related experience in an administrative support role or the equivalent combination of education and experience
Proficient in the use of Microsoft Office Word, Excel, and Access
Ability to develop moderately sophisticated spreadsheets; set up routine computer procedures; resolve simple software/hardware problems
Ability to access e-mail, electronic calendars, and other basic office support software
Effective oral, written, communication, interpersonal and customer service skills
Ability to proofread documents and write clear, concise first draft
Ability to type at a speed of at least 50 net words per minute
Ability to multi-task while paying attention to detail
Ability to exercise administrative judgment and assumes responsibility for decisions, consequences, and results
Preferred
Five years of responsible administrative experience
Qualified candidates must be able to effectively communicate with all levels of the organization
Benefits
Comprehensive benefits and wellness package
Financial security benefits
Generous time-off program
Employee resources groups for peer support
Holistic employee wellness program
Physical, mental, nutritional, sleep, social, financial, and preventive care
Company
NYU Langone Health
NYU Langone Health is a nonprofit organization that provides a center of excellence in healthcare, research, and medical education.
10001+ employees
H1B Sponsorship
NYU Langone Health has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2023 (1)
2022 (5)
2021 (8)
2020 (35)
Funding
Current Stage
Late StageTotal Funding
$33.5MKey Investors
National Institute of Diabetes and Digestive and Kidney DiseasesMHCIPNational Institutes of Health
2024-02-06Grant· $13M
2023-10-16Grant· $12.5M
2022-02-17Grant· $8M
Leadership Team
Suresh Srinivasan M.Tech, MBA
Vice President & Chief Technology Officer
Robert Cerfolio, MD, MBA
Executive vice president COO
Recent News
Chicago Tribune
2026-01-22
Business Wire
2026-01-13
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