Connecticut Department of Administrative Services · 20 hours ago
Secretary 2(EASTERN CONNECTICUT STATE UNIVERSITY)
Windham, CT
Full-time
Onsite
Mid Level
$55K/yr - $72K/yr
3+ years expThe Connecticut Department of Administrative Services is seeking a Secretary 2 for Eastern Connecticut State University, which is dedicated to providing high-quality education. The role involves performing a full range of secretarial support functions, including typing, filing, correspondence, report writing, and office management within the Departments of Art/Art History and World Languages and Cultures.
GovernmentService IndustrySocial Assistance
Responsibilities
Using computers, tablets, and other electronic equipment, formats and types a full range of correspondence, reports, bills, drafts, etc. from rough draft, transcription, dictated notes, etc
Proofreads for content
Edits using knowledge of grammar, punctuation and spelling
Designs office filing systems
Organizes and maintains files (including confidential files)
Maintains, updates and reviews reference materials and manuals
Composes complex letters and/or memoranda, etc. (e.g., explaining department practices/policies) for own or supervisor's signature
Compiles information from a variety of sources and prepares narrative or statistical reports, exercising judgment in the selection of items to be included
Greets and directs visitors
Answers phones and screens incoming calls
Provides advice to callers regarding policy and procedures (e.g., citing a regulation to solve a specific problem)
Coordinates with others both within and outside of the organization on a variety of non-routine matters
Screens letters, memos, reports and other materials to determine action required
May make recommendations to the supervisor
Arranges and coordinates meetings (including space and equipment)
Researches, assembles and coordinates meeting materials (e.g., charts, graphs, reports)
Writes minutes of meetings, lectures, conferences, etc. from rough draft
Takes notes and/or meeting minutes
Prepares expense accounts
Makes travel arrangements
Maintains an inventory of supplies and equipment
Orders supplies when necessary
Completes, processes and maintains paperwork for purchasing (e.g., orders, requisitions, invoices, etc.)
Maintains time and attendance records
Assists in preparing and monitoring the office budget (e.g., compiles figures, reviews statistical reports, verifies expense items)
Designs and initiates new forms and procedures to facilitate workflow
Performs related duties as required
Qualification
Required
Three (3) years of experience above the routine clerk level in office support or secretarial work
One (1) year of the General Experience must have been as a Secretary 1 or its equivalent
College training in the secretarial sciences may be substituted for the General Experience on the basis of fifteen (15) semester hours equalling one-half (1/2) year of experience to a maximum of two (2) years
Preferred
Will have previous experience working in a college or university setting
Must be comfortable walking as part of their daily responsibilities as this position requires regular movement between campus buildings
Must be able to successfully work in a noisy environment surrounded by faculty and students talking
Must be able to quickly understand the academic programs in order to answer basic questions, as well as interact professionally with various faculty, staff, students, alumni, and honor societies and maintain confidentiality of sensitive records and other information
Must have exceptional computer skills (Microsoft Office 365, Word, Excel, Outlook, OneDrive)
Will have previous experience using Adobe Creative Cloud, Canva, or similar digital image and document editing software is a plus
Must have experience self-training/training quickly in any of the University technology platforms (Banner, CORE-CT, etc.)
Must possess strong communication skills and the ability to coordinate with vendors on shipping, equipment maintenance, and problem-solving
Must have previous experience using P-cards, as well as processing and reconciling departmental purchases in compliance with agency and state procurement policies
Must have previous experience working with, and monitoring, departmental budgets; responsible for scheduling and planning departmental events
Will have familiarity completing paperwork and forms to support faculty hiring, reimbursements, and travel
Will have previous experience supervising university assistants and student workers (assessing, training, delegating duties, and tracking work hours to stay within budget)
Must have experience typing and proofreading foreign texts and reading student handwriting
Benefits
Professional growth and development opportunities.
A healthy work/life balance to all employees.
Company
Connecticut Department of Administrative Services
Connecticut Department of Administrative Services is a government firm that offers business functions to state agencies and municipalities.
501-1000 employees
Funding
Current Stage
Late StageLeadership Team
Jenna Lynn Fusco, MS, SHRM-CP
Human Resources Business Partner 3 (Director of HR)
Natalie S. Wagner
Director of Strategic Operations and Partnerships
Recent News
2025-06-01
Hartford Business Journal
2025-01-21
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