Palm Beach Atlantic University · 8 hours ago
Accounts Payable Specialist
Palm Beach Atlantic University - West Palm Beach - West Palm Beach, FL 33401
Full-time
Onsite
Entry Level
1+ years expPalm Beach Atlantic University is seeking an Accounts Payable Specialist to administer the accounts payable activities for the university. The role involves managing invoice entries, vendor confirmations, check generation, and reimbursement processing while ensuring accuracy and timeliness in all financial transactions.
Higher Education
Responsibilities
Enters invoices and matches them to purchase orders
Confirms vendor information on invoices agrees with vendor record
Generates and distributes checks as part of the weekly check run
Processes ACH payments as needed
Prepares and submits Positive Pay files to the bank
Voids checks as needed
Maintains organized files of paid invoices
Maintains recurring payment list and ensures recurring payments are made timely
Generates emergency checks as needed
Establishes and maintains strong relationships with other departments
Assists with annual financial statement audit
Ensures accuracy and completeness of reimbursement requests as final reviewer
Ensures timely approval or denial of reimbursement requests
Qualification
Required
Post high school training required; Bachelor's degree preferred, or equivalent experience
1+ years of accounting experience
Customer Service Orientation – Keeps internal and/or external key stakeholder(s), students, parents, faculty, staff and community partners in mind at all times
Professionalism – Displays a high level of professionalism, e.g. timeliness, reliability, communication, and work ethic
Christ-first Faith – Provides spiritual support to community members, including students, on their Christian faith journey
Adaptable/Flexibility – Ability to change or adjust to change
Attention to Detail – Ability to efficiently and accurately focus on a specific task or number of tasks. Reviews details with a critical eye
Business & Financial/Budget Acumen – Demonstrates knowledge and understanding of financial concepts, accounting, marketing and organizational functions
Confidentiality – Maintains the necessary confidentiality and discretion required for the position
Continuous Improvement – Implement or brainstorm ways to optimize a process
Effective Communication – Expresses ideas and information in a clear and concise manner both verbally and in writing to convey clear, well-articulated messaging across a wide variety of audiences
Self-development – Grow one's self-awareness, abilities, skills, and/or talent
Teamwork & Collaboration – Creates a climate that fosters commitment to a common vision and shared values that promote cooperation and working together through trust and support of others both departmentally and cross-functionally
Technology – Strong aptitude to learn new technologies as department processes evolve
Ability to sit for prolonged periods of time
Company
Palm Beach Atlantic University
Palm Beach Atlantic University is a school in West Palm Beach.
501-1000 employees
Funding
Current Stage
Late StageLeadership Team
Stacie A. Bowie Graham, DBA, CPA
Vice President for Finance/CFO
Scott Barnes
Vice President of Information Technology Services / CIO at Palm Beach Atlantic University
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