Cobb County Fire and Emergency Services · 5 hours ago
Legal Administrative Specialist
Marietta, GA
Full-time
Onsite
Mid Level
3+ years expCobb County Fire and Emergency Services is looking for a Legal Administrative Specialist to provide litigation support for attorneys in the Solicitor's Office. The role involves assembling legal documents, managing court calendars, and serving as a liaison for legal matters.
Public Safety
Responsibilities
Provides litigation support for assigned attorneys: assembles motions, briefs, exhibits, pleadings and related items according to proper formats as established by the courts; schedules depositions and special master hearings; prepares and maintains pleading index on ongoing litigation files; generates subpoenas and sends certified mail or arranges for hand delivery; and monitors court calendars and ensures adherence to critical dates for filings and discovery
Composes complex legal documents, including briefs, motions, revocations, accusations, contempts, affidavits, interpleaders, pre-trial orders, warranty deeds, quitclaim deeds, lis pendens, support petitions, pleadings, condemnations, nuisance abatements, lease agreements and bankruptcy pleadings
Serves as liaison and point of contact for employees, attorneys, officials and citizens for legal matters: receives, date stamps and disburses hand-delivered and special delivery documents; and accepts service of process on behalf of the assigned unit
Prepares and processes a variety of legal and court documents and information; gathers, transcribes, composes, types, reviews, and submits documentation to appropriate personnel and parties
Monitors, tracks and maintains documentation regarding cases, status of cases, hearings, amendments to court rules, case law, etc.; tracks court documents, filings, and scheduling; follows-up on docket entries, opinions, appeals, criminal complaints, fugitive warrants, etc.; and compiles statistics and prepares related reports
Distributes documentation between department/staff members and internal/external individuals/agencies; distributes/delivers incoming faxes, mail, or other documentation to appropriate personnel; sorts, organizes, opens, and/or distributes incoming mail; processes outgoing mail; and copies and distributes forms, reports, correspondence, schedules, agendas, or other documentation
Maintains file system of various files/records; prepares files, organizes documentation, and files documents in designated order; retrieves/replaces files; enters records and documentation into computer; updates and verifies accuracy of information entered; prepares files for hearings and trials; ensures all documentation and records are included in files; and closes files as needed
Maintains and prepares calendars; schedules and confirms appointments, meetings, interviews, conferences, court trials, hearings, substitutions, and related activities; creates, distributes and updates calendar on a regular basis; and notifies parties involved of changes
Greets visitors and the general public; provides information/assistance regarding department services, procedures, documentation, or other issues on the phone or in person; distributes forms and documentation; responds to questions or complaints; researches problems/complaints; and initiates problem resolution
Answers incoming telephone calls; communicates with the general public, visitors, County staff and other individuals; provides assistance and information; refers callers to other staff members as appropriate; forwards calls to appropriate departments; and takes messages
Relieves assigned staff of routine administrative tasks; screens telephone calls, mail, and other communications and initiates appropriate action/response; records dictation; types, composes, edits, and proofreads correspondence on behalf of staff; and records and/or transcribes correspondence, statements, minutes, or other information; keeps staff informed of significant matters, messages, documentation, or other information
Performs other related duties as assigned
Qualification
Required
High School Diploma or GED; supplemented by three years of experience providing complex administrative support
A data entry skills test will be required for all applicants
Must possess and maintain a valid Driver's License
Tasks require the ability to exert light physical effort in sedentary to light work, but which may involve some lifting, carrying, pushing and/or pulling of objects and materials of light weight (5-10 pounds)
Some tasks require the ability to perceive and discriminate sounds and visual cues or signals
Some tasks require the ability to communicate orally
Preferred
Court Experience: Direct work in a court setting, particularly with criminal cases
Education: An Associate's degree in Secretarial Science or Office Administration
Legal Software: Experience with legal document assembly, data entry, and case management systems (e.g. Tracker)
Assembling motions, briefs, exhibits, and pleadings
Managing judge's calendars and courtroom schedules
Liaison work with judges, attorneys, jury administrators, and the Sheriff's office
GCIC/NCIC certification (may be required for some specialist roles)
Administrative Expertise: Strong background in complex administrative support, records management, and office procedures, ideally in a government setting
Company
Cobb County Fire and Emergency Services
We exist to provide superior fire, rescue, and emergency services to the citizens and visitors of Cobb County in a proficient, professional, and compassionate manner.
501-1000 employees
Funding
Current Stage
Late StageCompany data provided by crunchbase