Brookhaven Police Department · 20 hours ago
Administrative Assistant
City of Brookhaven - City Centre - Brookhaven, GA 30319
Full-time
Onsite
Entry Level
$20.67/hr - $26.90/hr
2+ years expBrookhaven Police Department is seeking an Administrative Assistant to perform a variety of administrative and clerical functions in the City Clerk’s Office. The role involves managing and maintaining the Records Information Management System and assisting with Open Records Requests in accordance with legal requirements.
Law Enforcement
Responsibilities
Assists City Clerk and Deputy City Clerk
Performs other related duties as required or assigned
Periodically may be asked to provide administrative and clerical support to other department heads, Mayor, City Manager, and City Clerk including scheduling of meetings and appointments under certain circumstances under general direction of City Clerk and City Manager
Assists City Clerk in managing and maintaining the Records Information Management System, including appropriate control over the protection, retention, redaction, and destruction of records in accordance with legal and operational requirements including maintaining the database of files and utilizing and mastering use of document management and scanning software
Makes copies of video and audio tapes; distribute copies to requestors; use redaction software i.e. Adobe, collects fees for records, and must understand how to upload documents to Dropbox and/or other cloud-based storage software
Maintains current knowledge of laws, codes and regulations pertinent to the functions of the City Clerk’s office including those related to records management, public meetings, and open records. Will be required to complete training for records management and open records
Qualification
Required
Two (2) years of study at an accredited college or university
Two (2) years of experience performing work related to the described duties
Knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, scanning, recording, transcription, designing forms, and other office procedures and terminology
Ability to read and understand information and ideas presented in writing
Ability to see details at close range (within a few feet of the observer)
Ability to arrange things or actions in a certain order or pattern according to a specific rule or set of rules (e.g., patterns of numbers, letters, words, pictures, mathematical operations)
Ability to listen to and understand information and ideas presented through spoken words and sentences
Ability to communicate information and ideas in writing so others will understand
Effectively operate a variety of modern office equipment including computers, transcription and recording devices, computer equipment and designated software and operating systems
Interpret and apply established laws, rules, regulations and codes, prepare complex reports on records, work effectively under pressure and with frequent interruptions, use initiative and exercise independent judgment
Deal with confidential information
Maintain level of knowledge required for satisfactory job performance
Communicate effectively
Establish and maintain effective working relationships with department heads, public officials, employees and the general public
Desire to strive for excellence in customer service, timely dissemination of information, preservation of records, and upholding integrity and transparency
Company
Brookhaven Police Department
The City of Brookhaven was incorporated in December 2012, and the Brookhaven Police Department began providing services on July 31, 2013.
51-200 employees
Funding
Current Stage
Growth StageCompany data provided by crunchbase