CAGE · 14 hours ago
Virtual Assistant
United States
Full-time
Remote
New Grad, Entry Level
$35/hr - $40/hrCAGE is a U.S.-based mechanical contracting and commercial HVAC services company seeking a proactive Virtual Executive Assistant to provide high-trust remote support to senior operations and project leadership. The role involves managing executive calendars, coordinating schedules, and handling client and vendor communications to improve operational efficiency.
Consulting
Responsibilities
Manage executive calendars, schedule client and vendor meetings across U.S. time zones, and prepare meeting agendas and follow-ups
Own email triage and professional correspondence on behalf of leadership—prioritize action items and summarize key follow-ups
Coordinate project logistics: collect documents, track deliverables, and liaise with field teams, vendors, and subcontractors to ensure on-time completion
Handle expense reporting and basic bookkeeping tasks: compile receipts, submit expense reports, and coordinate with accounting for reimbursements
Maintain CRM and project tracking systems: update records, log client interactions, and produce routine status reports and dashboards
Support ad-hoc operational projects—process improvement, vendor onboarding, and documentation standardization—to reduce executive administrative burden
Qualification
Required
Google Workspace
Microsoft 365
Calendar management
Zoom
Slack
Asana
Proven remote administrative support for senior leaders or project managers
Strong organizational instincts
High attention to detail
Reliable internet connectivity
Ability to work U.S. business hours
Adapt to shifting priorities in a project-driven environment
Preferred
QuickBooks Online
HubSpot
Experience with construction or field-service project workflows
Benefits
Fully remote, flexible work hours aligned to U.S. time zones.
Small, collaborative operations team with opportunities to influence process improvements.
Competitive pay with possibilities for increased responsibility and scope.
Company
CAGE
The Source for Technical Expertise in Baggage, Gate and Ground Support Systems.
Founded in 1997
51-200 employees
Funding
Current Stage
Growth StageTotal Funding
unknown2017-07-19Acquired
Leadership Team
Carl Clause
CEO
Company data provided by crunchbase