Lehman College · 8 hours ago
Administrative Executive Assistant - HEOa
Bronx, NY
Full-time
Onsite
Mid Level
$90K/yr - $95K/yr
4+ years expLehman College is seeking a highly organized and detail-oriented Administrative Executive Assistant in the Office of the President. This role involves providing comprehensive administrative support to the Chief of Staff and managing various executive functions, including event coordination and calendar management.
Higher Education
Responsibilities
Act as primary operational assistant to the Chief of Staff and serve as deputy/point of contact for senior executive support in the absence of other senior assistants
Assist with the end-to-end design and coordination of all DEI workshops and programs, from initial content development to full logistical execution. This includes managing all aspects of event planning: creating promotional materials and flyers, scheduling, securing space, researching and preparing materials, liaising with internal departments for AV/IT needs, and coordinating with external vendors for services such as catering. Additionally, this role handles all participant communications, including managing emails and RSVPs, maintaining related records, and executing all DEI outreach logistics
Manage executive calendars and inboxes for assigned senior staff; prepare briefing materials, meeting packets and executive profiles
Coordinate NYS/CUNY-compliant local and long-distance business travel (air, ground, lodging); prepare pre-travel authorizations (budget estimates), develop itineraries, and reconcile travel expenses via CUNYfirst
Administer and update the Office of the President SharePoint site and office databases; curate electronic records, enforce document retention guidelines, and maintain office filing systems
Monitor and respond to the public presidential email account; provide front desk/telephone coverage; triage inquiries from students, staff, external partners and government offices
Process incoming/outgoing mail; file, rotate and purge documents per record keeping retention guidelines
Assistant with cross-office collaborations that advance presidential priorities; create and maintain procedural guides, templates and standard operating procedures to institutionalize practices developed during transitions
Qualification
Required
Bachelor's Degree and four years' relevant experience required
Benefits
CUNY's benefits contribute significantly to total compensation, supporting health and wellness, financial well-being, and professional development.
We offer a range of health plans, competitive retirement/pension benefits and savings plans, tuition waivers for CUNY graduate study and generous paid time off.
Our staff also benefits from the extensive academic, arts, and athletic programs on our campuses and the opportunity to participate in a lively, diverse academic community in one of the greatest cities in the world.
Company
Lehman College
A premiere senior college of The City University of New York in The Bronx, Lehman is a proud catalyst for economic and social mobility for its students and the community it calls home.
1001-5000 employees
Funding
Current Stage
Late StageLeadership Team
Arlene Weinstein
Project Director- Teacher Quality Partnership Grant
Dr. ARMAN NIKMAN, CPA
COLLEGE INSTRUCTOR/ACCOUNTANT
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