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Vertex Pharmaceuticals · 12 hours ago

Senior Administrative Assistant (Contract)

Boston, MA

Contract

Onsite

Senior Level

$55/hr - $60/hr

6+ years exp

Vertex Pharmaceuticals is seeking a Senior Administrative Assistant to provide high-level administrative support for the Global Patient Safety Department. This role involves managing complex administrative tasks, ensuring efficient operations, and supporting senior members of the department.

BiotechnologyHealth CareMedicalPharmaceutical

Growth Opportunities

H1B Sponsor Likely

Responsibilities

Independently prepares and processes departmental paperwork, including non-routine correspondence, complex presentations, and detailed reports requiring analysis of data

Implements administrative procedures for department

May initiate onboarding process for vendor contractors; works closely with Training Coordinators to assign and schedule training, submit system access requests, liaise with GIS to trouble shoot common onboarding issues

Work with Space Planning and GPS SLT to identify workstations for team members for new hire or position changes (promotions, transfers)

Coordinates, schedules and manages travel, meetings, seminars series, speaking engagements and conferences for most senior members of department

Handles details of a highly confidential and critical nature

Ensures the accurate filing and tracking of all departmental documentation, including memos, correspondence, presentations and reports

Maintain and update department document repositories as requested

Prepares reports and statistics based on information compiled from various sources on a regular basis

Represents head of department and department staff to internal and external clients

Regularly interacts with internal and external contacts to coordinate department/manager business needs

May supervise and act as backup for other administrative staff

Independently monitor shared inbox to ensure assignment and completion of all requests

Work with Sr. Director of PV Ops and GMDA Contract support to create new contracts, amendments and contract terminations for PV Service providers and MD Consultants

May review and track budgets, submit monthly Global Transparency Spend reports and assist with sub-certification reconciliation

Facilitate monthly reviews of critical compliance documentation

Performs other duties as assigned

Qualification

Advanced computer skillsOrganizational skillsSharePoint experienceInterpersonal skillsCritical thinking

Required

Proven ability to establish own priorities

Effectively manages multiple high urgency requests in a reliable and efficient manner; adapts to changing priorities and needs quickly and effectively

Demonstrates advanced computer skills (including Microsoft Office Suite) in order to fulfill responsibilities

Exercises sound, independent judgment and critical thinking to regularly handle new and complex situations

Possesses strong interpersonal skills, highly motivated behavior and good documentation habits

Displays ability to thoroughly understand and independently interpret departmental and company policies to solve non-routine, complex issues

Utilizes exemplary organizational skills to maintain order and stability throughout the organization