FirstService Residential · 9 hours ago
Project Management Administrator
Kansas City, MO
Full-time
Onsite
New Grad, Entry Level
$30/hr - $33/hrFirstService Residential is a company that provides a comprehensive range of high-level operations and administrative support to the Project Management department. The Project Management Administrator will ensure that day-to-day activities operate efficiently and effectively while providing support to various divisions and managing project-related tasks.
Property ManagementReal Estate
Responsibilities
Provide support and assistance to the Project Management Division, including partnering with Information Technology (IT), Administration, Operations, Human Resources, and more to deliver results
Maintain accurate and complete office records, including vendor & department contracts and change orders
Work directly with escalated customer inquiries and/or complaints
Receive and track vendor invoices and pay on accounts within terms of the invoices (monthly)
Ensure vendors and contractors are compliant (setup in VIVE)
Tracing project completion percentage, while ensuring proper details and descriptions are shown on the invoices
Manage and oversee the Project Management platform or software
Ensure contracts are developed and fully executed
Track overdue invoices and follow up with customers and Community Association Managers to collect payments and settle disputes
Coordinating and supporting the team schedules and timely communications
Support the team at meetings (notes, action items and follow-ups)
Attend internal and external meetings as required
Oversee the intake of new projects, communicate with property managers and project management team to understand department capacity and schedule initial project meetings
Demonstrates a routine and effective ability to adjust to changing circumstances
Listens attentively to questions and comments
Communicates in a professional and composed demeanor under all circumstances
Displays exceptional ability to analyze manage with a variety of situations and anticipates potential problems
Maintains a professional relationship with BOD, unit owners and vendors
Encourages staff to behave in a professional manner and comply with the company’s safety standards
Motivates others to work as a team
Responds to questions accurately when asked and possesses good communication and composition skills
Observes all safety standards and participates in the company’s efforts to provide a safe work environment
Qualification
Required
Bachelor's degree (B.A. or B.S.) in Business or related field from a four-year college or university, or equivalent combination of education and experience
Strong interpersonal skills
Strong working knowledge of customer service principles and practices
Ability to read, analyze, and interpret technical procedures, leases, regulations or documents with a similar degree of complexity
Proficiency and working knowledge of Microsoft Office applications
Possess a valid driver's license and insurance; and must not have a record of a revoked or suspended license as determined upon review of the motor vehicle driving report or record in accordance with applicable law
Physical demands include the ability to lift 50 lbs.; standing, sitting, walking and occasional climbing
The employee is required to work at a personal computer for extended periods of time as well as talking on the phone for extended periods of time
Ability to detect auditory and/or visual emergency alarms
Ability to operate a motor vehicle
Benefits
Your choice of dental, vision, and more
Paid holidays
401k with a company match
Company
FirstService Residential
FirstService Residential is a real estate company that provides property management services.
Founded in 2012
10001+ employees
Funding
Current Stage
Late StageLeadership Team
A
Amy Sanchez
President, Central & North Florida Markets
Katie Halfhill
Director of Business Development
Recent News
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