Loudoun County Public Schools · 10 hours ago
Administrative Assistant III (Central Office)
Ashburn, VA
Full-time
Onsite
Mid Level
$29.68/hr - $38.22/hrLoudoun County Public Schools is seeking an Administrative Assistant III to provide specialized secretarial and administrative support in the central office. The role involves managing office operations, providing financial support, and representing the department in various communications and meetings.
Primary/Secondary Education
Responsibilities
Responds to request for information made from school staffs, central offices personnel, parents, and outside organizations regarding department activities, responding to matters within areas of authority and explaining procedures and requirements to callers; ensures that informational, program, and administrative communications are disseminated to schools, other central office departments, and other organizations as necessary
Organizes and implements efficient office systems and procedures; sets up and maintains department filing and record keeping systems; institutes tracking and control procedures to ensure matters are handled expeditiously
Provides administrative and program specific support to the department director, department staff, and schools staff
Provides general guidance and tier II and III support to Administrative Assistant I and IIs
Maintains databases containing program data, entering, editing, and correcting data as necessary; produces reports, lists, summaries, and other documents from databases. As necessary, creates databases using spreadsheet or database software; posts and maintains program accounts, entering data from financial transaction documents into computerized accounting spreadsheets or systems; monitors accounts and advises supervisors and school administrators of account status; compiles lists, summaries, and other financial information as requested
Maintains logs, appointment schedules, calendars, bulletin boards, reference files/materials, and other department records
Participates in arranging events, conferences, meetings, and other activities; assembles information, prepares informational materials, and locates and arranges for necessary space and services; maintains related expense and activity files and records; makes travel arrangements, including hotel and travel reservations; prepares itineraries; processes expense reimbursements
Processes department forms and documents such as purchase orders, vouchers, requisitions, personnel actions, and time and attendance reports, and sends to appropriate departments for action; maintains logs of such actions and follows up as necessary
Represents the department in meetings as assigned; takes notes and presents or explains department views on matters keeping in mind the mission of LCPS
Qualification
Required
High School Diploma or GED required
Experience in performing a variety of specialized and proven general office tasks with deadline and long-range projects simultaneously
Proficient knowledge of modern office practices and procedures as applied to the organization and implementation of office systems and procedures
Effective techniques of office management
Use of full function word processing software and standard office database software
Standard office appliances including desktop PCs, standard office software, scanners, printers, photocopiers, and facsimile machines
Ability to organize and manage office operations for a major organization department of the School District
Ability to perform specialized office and administrative support work accurately and quickly
Ability to communicate effectively
Ability to work cooperatively with others
Ability to work under pressure and/or frequent interruptions
Ability to take initiative and to handle new duties with limited direction
Ability to determine and set work priorities
Ability to maintain confidentiality
Ability to work independently
Ability to work effectively during periods of heavy workloads
Ability to work and respond calmly and efficiently when under pressure
Ability to assist in the coordination of events, meetings, and committees
Strong customer service orientation and functioning as primary first level point of contact
Anticipates long range needs of the office and responds with initiative
Strong organizational, communication and interpersonal skills
Company
Loudoun County Public Schools
The mission of LCPS is to empower all students to make meaningful contributions to the world.
Founded in 1870
10001+ employees
Funding
Current Stage
Late StageLeadership Team
Sharon Willoughby
Chief Financial Officer
Ashley Ellis, Ed.D
Chief Academic Officer
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