AMEX Healthcare · 11 hours ago
Executive Administrative Assistant
New York, NY
Full-time
Hybrid
Senior Level
$31.49/hr - $49.28/hr
5+ years expAmerican Express is a company with a long history of innovation and commitment to its customers and employees. The Executive Administrative Assistant will provide comprehensive administrative support to up to three Vice Presidents within the Corporate Controllership Organization, managing various administrative tasks to ensure efficient department operations.
Freight ServiceMedicalPharmaceuticalProcurement
No H1B
Responsibilities
Serve as a professional point of contact for assigned leaders, addressing inquiries with discretion, professionalism, and efficiency
Manage complex calendars across multiple time zones; maintain organizational charts and distribution lists
Coordinate all logistics for meetings, including room bookings, materials preparation, and catering arrangements
Prepare, review, and process expense reports in accordance with company T&E policies
Arrange comprehensive travel itineraries, including hotel reservations, transportation, meeting agendas, and relevant contacts
Process internal invoice requests, including Ariba and Amazon orders
Manage emails and correspondence promptly and efficiently
Collaborate with the IT helpdesk to troubleshoot and resolve technical issues
Partner closely with the Senior Executive Assistant and the MA team to ensure effective communication, coordination, and support of broader team processes
Develop and sustain strong working relationships with Executive Assistants and enterprise partners across all organizational levels
Provide support for special projects and ad hoc assignments as needed
Qualification
Required
Minimum of five (5) years' experience in a similar administrative support role within a fast-paced environment
Proven experience in supporting senior executives with exceptional organizational, administrative, and people skills
Expertise complex calendar management and meeting coordination for both internal and external parties
Proven ability to arrange domestic and international travel
High level of integrity and discretion managing confidential and sensitive information
Self‑starter ability to work independently with strong written and verbal communication, exceptional attention to detail with the ability to prioritize effectively
Positive, proactive, and solutions-oriented attitude; dependable and able to anticipate and meet organizational needs
Experience in computer skills required, including proficiency with Microsoft Office including PowerPoint, Excel, Word, and Outlook
Knowledge of My Info, Concur Expense & Travel, Ariba Buyer, SharePoint, Webex, Slack
Flexibility, ability to work effectively in a team, anticipate needs and seek ways for leader's organization to run efficiently
Manage Organizational charts, distribution list
Providing coverage for other team-based Executive/Administrative Assistants that are on vacation or sick leave; build and maintain strong working relationships with Executive Assistants and enterprise partners across all band levels
Preferred
Bachelor's degree or equivalent experience
Benefits
Competitive base salaries
Bonus incentives
6% Company Match on retirement savings plan
Free financial coaching and financial well-being support
Comprehensive medical, dental, vision, life insurance, and disability benefits
Flexible working model with hybrid, onsite or virtual arrangements depending on role and business need
20+ weeks paid parental leave for all parents, regardless of gender, offered for pregnancy, adoption or surrogacy
Free access to global on-site wellness centers staffed with nurses and doctors (depending on location)
Free and confidential counseling support through our Healthy Minds program
Career development and training opportunities
Company
AMEX Healthcare
We provide healthcare solutions.
51-200 employees
Funding
Current Stage
Growth StageCompany data provided by crunchbase