PuroClean · 8 hours ago
Executive Assistant
Fort Lauderdale, FL
Full-time
Onsite
Mid, Senior Level
3+ years expPuroClean is seeking a highly organized and detail-oriented Executive Assistant to support the executive leadership team. This role involves managing executive calendars, coordinating travel, overseeing office operations, and supporting company events and projects.
CleanTechCommercialWater
Responsibilities
Manage complex executive calendars, ensuring effective prioritization and conflict-free scheduling
Coordinate appointments with internal teams, clients and external partners
Prepare detailed meeting agendas, briefing materials, reports and executive-level presentations
Attend meetings to record accurate minutes, document decisions and track action items
Oversee all aspects of domestic and international executive travel, including flights, visas, accommodations, ground transportation, itinerary creation and handling any changes, refunds or credits
Prepare and submit expense reports with accuracy and timeliness
Serve as a trusted point of contact for executives, ensuring clear communication and professional representation
Organize and prioritize incoming communications, including calls, emails and requests
Maintain organized systems for documents, confidential files and executive workspaces
Oversee general office operations, including supply inventory and oversight, vendor coordination, workspace organization and FedEx shipping and supplies management
Manage and maintain storage areas and inventory systems
Oversee uniform inventory, including issuing uniforms and assisting team members
Coordinate guest hospitality, including arrangements for internal and external visitors
Prepare care packages, floral arrangements and birthday acknowledgments for team members
Oversee maintenance scheduling and basic management of the PC Van
Assist in managing special projects and company initiatives across departments
Coordinate tasks, set deadlines, track milestones and ensure timely completion
Collaborate closely with Marketing and other departments on materials, presentations, logos, signage, digital assets and creative needs
Conduct basic research, compile data and support strategic planning efforts
Identify and address obstacles proactively, recommending solutions to keep projects on track
Support the planning and execution of company events, meetings, conventions and executive programs
Organize logistics, timelines, communications and vendor coordination
Prepare event materials, including presentations, signage, branding and messaging
Serve as an on-site event lead, managing staff, supporting attendees and ensuring smooth execution
Provide hospitality and support for executives and special guests
Manage or support key company programs and special events, including: President’s Circle, PuroClean Classic, NLC, “On the Move” initiatives
Conduct post-event evaluations and provide recommendations for future improvement
Build and maintain strong, professional relationships with internal team members, external partners, vendors and stakeholders
Ensure a positive experience for guests, executives and event attendees through proactive communication and high-quality service
Qualification
Required
Exceptional organizational and time-management skills
Strong written and verbal communication abilities
High degree of discretion, professionalism and sound judgment
Proficiency with Microsoft Office Suite, Google Workspace and related productivity tools
Advanced proficiency in Microsoft PowerPoint; ability to create professional, polished presentations
Ability to multitask, prioritize responsibilities and adapt to shifting demands
Strong problem-solving abilities and the ability to work independently
Must possess a valid passport and be able to travel internationally as needed
Preferred
Bachelor's degree or equivalent work experience preferred
3-7 years of experience supporting senior executives, preferably in a fast-paced or high-growth environment
Benefits
401(k)
401(k) matching
Dental insurance
Health insurance
Paid time off
Vision insurance
Company
PuroClean
PuroCleanis a consumer services company providing flood water damage, fire and smoke damages restoration, and reconstruction services.
501-1000 employees
Funding
Current Stage
Late StageLeadership Team
Scott Sandel
Vice President of Business Development
Recent News
2025-09-30
Seattle TechFlash
2025-07-31
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