DH Construction & Improvements LLC · 22 hours ago
Office Manager
Chesapeake, VA
Part-time
Onsite
Mid Level
$20/hr - $24/hrDH Construction & Improvements LLC is seeking an Office Manager to oversee the administrative functions of the company. The role involves managing communications, bookkeeping, project coordination, and service division tasks to ensure efficient operations.
Construction
Responsibilities
Manage phones, email, scheduling, and calendar
Organize job folders and construction documents
Handle customer communication and follow-ups
Prepare and submit permits
Collect subcontractor documents (W9s, COIs, scope agreements)
Enter bills, receipts, and expenses into QuickBooks Online
Create and send invoices
Track progress billing and accounts receivable
Weekly reporting: cashflow, AR, job cost updates
Work with owner and bookkeeper to reconcile accounts
Set up jobs in Contractor Foreman
Create schedules and update calendars
Assist with change orders, purchase orders, work orders
Track job budgets and update PM/owner weekly
Support punch list and warranty scheduling
Receive service requests
Schedule the service tech or subs
Collect photos, notes, and invoice information
Ensure service jobs are billed immediately
Qualification
Required
Strong QuickBooks skills
Ability to learn Contractor Foreman or similar software
Highly organized and detail-oriented
Strong communication skills
Able to handle a fast-paced environment with multiple priorities
Reliable, proactive, and able to work independently
Proficient in QuickBooks Online
Able to manage AR/AP independently
Fully running all Contractor Foreman admin tasks
Permits handled without owner involvement
Weekly financial reports delivered on time
Job folders and documentation consistently organized
Preferred
Construction office experience
Experience with general contracting or roofing companies
Understands job costing, progress billing, and change orders
Calm under pressure, strong follow-through
Likes structure and building systems
Wants to grow long-term with a stable company
Benefits
Flexible schedule
Paid time off
Company
DH Construction & Improvements LLC
DH Construction & Improvements LLC began its journey in 2008 as DH Home Improvements, initially providing handyman services specifically for the UPA Suffolk office.
Founded in 2008
2-10 employees
Funding
Current Stage
Early StageCompany data provided by crunchbase