Legacy Club · 1 day ago
Executive Operations Manager
Plano, TX
Full-time
Onsite
Mid Level
$65K/yr - $75K/yr
3+ years expLegacy Club is Plano’s premier members-only social club launching in early 2026. The Executive Operations Manager will support the Executive Team across Investor Relations, Club Administration, and Executive Support, ensuring effective operations and communication management.
Hospitality
Responsibilities
Coordinate logistics and agendas for meetings and track all follow up and action items
Prepare and compile necessary documentation, reports, and presentations for review and meetings
Oversee administrative aspects of the office, including managing supplies, technology, and filing systems to ensure a smooth operation
Manage the end-to-end user experience of the investor portal; upload documents, troubleshoot access issues, and ensure data integrity
Maintain accurate and meticulous records of capital calls, distributions, preferred return accrual, and subscription agreements
Coordinate the timely distribution of quarterly reports and annual budgets
Act as the primary liaison for the distribution and tracking of Schedule K-1 tax forms
Draft and distribute investor notices, newsletters, and updates to be approved by the Managing Partner
Serve as the first point of contact for investor inquiries regarding contact information or account status
Maintain an accurate database of investor profiles, including banking instructions and ownership structures
Act as the administrator for the Human Resources Information System (HRIS)
Manage payroll processing cycles, employee record-keeping, and onboarding/offboarding documentation
Manage the accounts payable workflow; code and track invoices, and coordinate closely with the external bookkeeper to ensure accurate ledger entries
Maintain a master calendar for all club contracts, permits, and liquor/business licenses; initiate renewal processes well in advance of expiration
Establish and maintain secure filing systems for sensitive corporate, legal, and personnel records
Qualification
Required
3-5 years of experience in an executive administrative, operations, or similar support role, preferably within a hospitality or financial/investor relations environment
Proven track record demonstrating diligence, exceptional detail-orientation, curiosity, and a proactive, problem-solving mindset
Proficiency in administering HRIS and payroll systems
Familiarity with accounts payable workflows and coordinating with external financial services (e.g., bookkeepers)
Experience with investor portal management, document control, and maintaining data integrity
Strong competence in Microsoft Excel, document, and presentation preparation (e.g., Microsoft Office Suite, Google Workspace)
Company
Legacy Club
Launching in early 2026, Legacy Club is Plano’s premier members-only social club located in the heart of the Shops of Legacy North.
11-50 employees
Funding
Current Stage
Early StageCompany data provided by crunchbase