State of Oregon · 11 hours ago
Medicaid Executive Support Specialist (Executive Support Specialist 2)
Salem, OR
Full-time
Onsite
Entry Level
$4,537/mo - $6,048/mo
1+ years expThe State of Oregon's Oregon Health Authority is seeking a Medicaid Executive Support Specialist to provide high-level administrative support to the Medicaid Director and other key personnel. The role involves managing complex administrative tasks, coordinating communications, and promoting process improvement within the Medicaid Division while ensuring inclusivity and equity in service delivery.
GovernmentRecyclingSustainabilityWaste Management
Responsibilities
Manage, organize, and coordinate administrative actions that are highly complex, confidential, time-sensitive, and consequential to the daily operations of the Medicaid Division
Assist in the packaging and dissemination of key communication materials
Summarize and support tracking and follow-up of meeting/workgroup agreements, decisions, and actions
Provide direction to other administrative and operational staff within the Medicaid Division to assure consistent, collective, cohesive processes and to promote process improvement
Serve as a liaison between the Medicaid Director and MED DO broadly to internal colleagues and teams, external partners and providers, other state agency leadership, Governor’s Office and legislative office, as well as federal agencies
Qualification
Required
One year of experience performing administrative duties in support of agency projects or programs
Qualifying experience would involve data collection and analysis; project evaluation and/or analysis; interpretation and application of laws, rules, and regulations; or similar experience
Demonstrated experience providing high-quality executive and administrative support, including professional customer service, effective communication, and collaboration with leadership, staff, and diverse internal and external partners using a person-centered approach
Demonstrated experience supporting meeting and calendar coordination, including scheduling, agenda preparation, note-taking, document management, and follow-up tracking to support effective communication and decision-making; experience in environments that require navigating a high degree of urgency and confidentiality
Ability to interpret, explain, and provide basic guidance on agency procedures, forms, and administrative processes within established policies and frameworks
Demonstrated ability to handle sensitive and confidential information with discretion, professionalism, and sound judgment in alignment with agency programs, operations, and administrative requirements
Working knowledge of health services administration or public sector operations, with an understanding of how administrative support functions contribute to program effectiveness
Demonstrated experience managing and coordination internal business and administrative operations, including records management, correspondence tracking, workflow coordination, and support of office procedures
Demonstrated attention to detail and organizational skills, including experience reviewing documents for accuracy, supporting compliance activities, and assisting with basic quality assurance or process improvement efforts
Proficiency using Microsoft Office applications (Excel, Word, Outlook) and collaboration tools such as Microsoft Teams, SharePoint, and Smartsheet, with the ability to quickly learn new systems and tools
Preferred
Experience supporting Medicaid or Health Policy programs is preferred but not required
Company
State of Oregon
Official LinkedIn page for the state of Oregon. Oregon is a state in the Pacific Northwest region of the United States.
10001+ employees
Funding
Current Stage
Late StageTotal Funding
$0.5MKey Investors
U.S. Environmental Protection Agency
2023-10-23Grant· $0.5M
Leadership Team
William Wise
Chief Executive Officer
Kate Nass
Chief Financial Officer
Recent News
2025-05-04
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