Park Loft · 2 days ago
Wedding | Event Coordinator
NYC Metro Area
Full-time
Onsite
Mid Level
$75K/yr - $75K/yrPark Loft is seeking a positive, passionate, and service-oriented Wedding | Event Coordinator to join their team. The role involves working closely with clients to understand their vision and needs while guiding them through the event planning process, ensuring all logistics and communications are handled efficiently.
Events Services
Responsibilities
We are seeking a positive, passionate, and service-oriented Wedding | Event Coordinator to join our team!
This role is ideal for someone who thrives in a high-touch, relationship-driven environment and has a genuine love of events, weddings, hospitality, and elevated guest service
As a Wedding | Event Coordinator, you will work closely with our clients to understand their vision and needs while guiding them through every step of the Park Loft experience
Core responsibilities include attentive client communications via email and in-person meetings, venue tours, consistent follow-up/scheduling appointments with the opportunity of also running select events
The ideal candidate will have previous experience in high-end hospitality and a strong working knowledge of the wedding and events industry
This position reports directly to the Owners, Planning Department, and Event Operations Department
The majority of this significant position will be focused on our office-based, 9 AM-5 PM Event Coordinator responsibilities
Weekends are required
You will support the Planning Department by responding efficiently to client and vendor emails, scheduling appointments, running Final Details Meetings, and giving tours
You will also assist with organizing behind-the-scenes logistics, coordinating with clients, and ensuring all required paperwork is submitted, such as invoices, floor plans, ceremony sheets, guest lists etc
This role includes maintaining and updating internal planning documents, preparing files for upcoming meetings/events, and ensuring all administrative processes run smoothly
The opportunity to run select events will also be available to the appropriate candidate
Above all, you will provide warm, thoughtful support to our clients as they move through the Park Loft planning experience
Tours of the venue and grounds and introduction to the details of the expected Park Loft Wedding/Event Experience including pricing and package inclusions and enhancements
Maintaining the company’s team Google calendar
Leading consultation calls with potential clients and current clients
Assist and guide clients in understanding our all-inclusive premium package offerings
Actively listen to clients' needs and offer creative solutions to make their event day extraordinary
Provide prompt and accurate responses to client inquiries via phone, email, and in-person meetings
Handle all coordination, alongside team management, leading up to and on the day of the event
Maintain accurate records and files of client interactions, contracts, and payments and paperwork needed
Develop and maintain solid product package knowledge in order to best help clients with their selections
Work well in a strongly collaborative environment
Qualification
Required
High School Diploma, College Degree and/or past event experience required
Excellent interpersonal and communication skills
Understanding of contract techniques and best practices in hospitality customer service
Prior experience in sales or customer service, preferably in the wedding or high end hospitality industry
Ability to read, count, write, and communicate clearly and effectively
Strong organizational and time management abilities
Willingness to work a flexible schedule in a highly collaborative team environment
Proven experience in hospitality management or related fields, preferably with wedding and or high-end event experience
Strong leadership skills with the ability to motivate and supervise staff effectively
Strong organizational skills with the ability to manage multiple projects simultaneously while adhering to deadlines
Excellent time management skills and attention to detail are essential for success in this role
Demonstrated ability to communicate effectively with diverse groups of people, including clients, vendors, and team members
Benefits
Health insurance
Paid time off
Company
Park Loft
Park Loft | A 1941 Dance Hall – Restored and reimagined in 2022 as a timeless and extraordinarily distinct wedding and special event venue.
Founded in 2022
11-50 employees
Funding
Current Stage
Early StageCompany data provided by crunchbase