Michigan Medicine · 1 day ago
Executive Assistant to the CHRO
Ann Arbor, MI
Full-time
Onsite
Senior Level
7+ years expMichigan Medicine is one of the largest health care complexes in the world, seeking an Executive Assistant to provide administrative support to the Chief Human Resources Officer. The role involves managing complex meeting scheduling, crafting internal communications, and coordinating various HR initiatives while maintaining confidentiality and professionalism.
EducationHealth CareMedical
Responsibilities
Provide advanced, diversified, and confidential executive support, requiring broad and comprehensive experience, including coordinating with Michigan Medicine and University of Michigan offices, employees, leadership, faculty, students, and staff
Respond and act on behalf of the CHRO in the monitoring and follow-through of HR projects and initiatives for timely completion
Exercise independent decision-making in interpreting, communicating, and applying university and HR policies and procedures in performing daily duties
Support official functions/events hosted by the CHRO and HR leadership team
Provide administrative support for executive meetings and HR leadership sessions
Handle incoming and outgoing mail with attention to confidential personnel matters
Screen incoming phone calls, particularly those involving sensitive HR issues
Manage the CHRO's calendar by creating and organizing appointments systematically, as well as responding to calendar inquiries, internally and externally, helping to prioritize HR commitments and strategic initiatives
Provide critical background information to the CHRO prior to meetings, ensuring the CHRO has necessary context on meeting goals, participants, and relevant HR matters
Facilitate the scheduling of virtual and in-person meetings with multiple attendees with challenging schedules by communicating timely and providing logistical support such as agendas, AV, PowerPoint slides, and meeting materials for HR leadership meetings, employee relations sessions, and strategic planning discussions
Manage travel arrangements, prepare itineraries, and process travel reimbursements for HR conferences, university meetings, and professional development activities
Reconcile PCard(s) in the University's Concur system
Engage in HR project work as needed, act as the administrative lead, and have actionable knowledge of major HR initiatives and university-wide human resources programs
Manage the flow of issues, projects, and problems requiring either near-term responses or anticipatory preparations related to the CHRO's HR initiatives and strategic priorities
Write, edit, or coordinate the creation of select communications on behalf of the CHRO, including HR announcements, policy updates, and employee communications
Support the crafting of internal HR communications by preparing drafts and proposing edits as needed for employee newsletters, policy memos, and organizational updates
Assist with various correspondence, including that of a sensitive and confidential nature related to personnel matters, employee relations, and HR investigations
Access and/or maintain relevant HR distribution lists and employee communication channels
Other duties as assigned
Assist in the coordination of administrative support throughout the HR office to deliver quality and proactive service to the university community
Serve as a professional representative of the HR office to both internal and external communities, maintaining confidentiality and professionalism in all HR-related interactions
Create and maintain procedures and electronic storage to promote efficient work and ensure compliance with HR record-keeping requirements
Contribute to the planning and implementation of HR events, employee town halls, benefits fairs, professional development sessions, and HR team meetings
Assists with designing, editing, and reviewing presentation materials for content, grammatical, and/or presentation style correction, ensuring that deadlines are met and all materials required are correct and assembled
Qualification
Required
Minimum of 7-10 years progressively responsible administrative work experience supporting senior leaders
Excellent interpersonal skills with the ability to interact with diverse people both within and outside of Michigan Medicine, and at different levels of the institution, including executive officers, high-level administrators, faculty, staff, students, and external partners
Outstanding judgment in the handling of confidential materials and situations with sensitivity and discretion
Excellent attention to detail and demonstrated organizational, interpersonal, oral, and written communication skills
Ability to be proactive and to prioritize among competing demands
Ability to work both collaboratively and independently, achieve high performance goals, and meet deadlines in a fast-paced and quickly changing environment
Successful work history demonstrates effective process management and management of multiple complex tasks
High level of proficiency in Microsoft Office, Google Suite, and Concur
Willingness to work onsite
Preferred
Bachelor's degree or equivalent combination of education and experience with a minimum of 7-10 years of progressively responsible administrative experience
Senior executive administrative support experience in an academic medical setting
Flexibility and willingness to learn new content/skills
Familiarity with University policies and procedures
Familiarity with University systems
Benefits
Excellent medical, dental and vision coverage effective on your very first day
2:1 Match on retirement savings
Company
Michigan Medicine
Michigan Medicine is a health care system and academic medical center that provides medical education and more. It is a sub-organization of University of Maichigan.
10001+ employees
Funding
Current Stage
Late StageLeadership Team
Heather Ascani
Director, Business Operations - Applied Systems Biology Core
Jack Kufahl
Chief Information Security Officer
Recent News
2025-12-11
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