Aston Carter · 6 hours ago
Administrative Assistant
Indianapolis, IN
Contract
Hybrid
New Grad, Entry Level
$19/hr - $19/hrAston Carter provides corporate talent solutions and is seeking a Litigation Support Specialist. This role involves ensuring client needs are met through various tasks related to Matter Management and Document Collection, while maintaining communication with the Legal Litigation Team and managing competing deadlines.
ConsultingHuman ResourcesInformation Technology
Responsibilities
Perform various collection tasks at the request of the Legal Litigation Team, based on provided criteria
Process various documents, report requests, and perform uploads and searches as requested by the Legal Litigation Team
Conduct extensive research in various systems for electronic and hard copy documentation for each request
Retrieve data using several programs and systems
Transfer and monitor data, including creating proper chain of custody forms
Communicate with other business areas to request documents, access, and assistance in retrieving requested documents
Provide continuous feedback on process improvements from both an onsite support team and client perspective
Assist with ongoing policy, process, and procedural updates to produce output effectively and efficiently while meeting client expectations
Record metrics for completed tasks
Provide updates on the progress of each request via email notifications or other documentation assigned to the team or project
Manage competing deadlines
Follow Standard Operating Procedures (SOPs) for requests received, including updating client-approved process changes
Qualification
Required
Data entry
Filing
Administrative support
Legal document handling
Scanning
Litigation experience
Preferred
Professional demeanor, suitable for communication with Lawyers, Vice Presidents, and CEOs
Experience working with multiple software applications simultaneously (20+)
Basic skills in Excel
Data analysis
Time management
Attention to detail
Flexibility and adaptability
Problem-solving
Clear verbal and written communication
Organizational and efficient multi-tasking
Maintaining a professional environment
Critical thinking
Self-motivation
Experience with Adobe & OneDrive
Knowledge of Excel formulas
Benefits
Medical, dental & vision
Critical Illness, Accident, and Hospital
401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
Life Insurance (Voluntary Life & AD&D for the employee and dependents)
Short and long-term disability
Health Spending Account (HSA)
Transportation benefits
Employee Assistance Program
Time Off/Leave (PTO, Vacation or Sick Leave)
Company
Aston Carter
Aston Carter is a staffing and recruiting company providing risk and compliance services.
Founded in 1997
1001-5000 employees
Funding
Current Stage
Late StageTotal Funding
unknown2011-01-31Acquired
Leadership Team
Juan Pablo McCausland-PHR, CDP
Human Resources Business Partner
Sherry Guevara
Regional Human Resources Partner-West Region
Recent News
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