NAI Hiffman · 5 hours ago
Property Assistant
Oakbrook Terrace, IL
Full-time
Onsite
New Grad, Entry Level
$55K/yr - $60K/yrNAI Hiffman is a commercial real estate firm seeking a Property Assistant to provide essential administrative and operational support. The role involves tenant communication, vendor coordination, and documentation management to ensure smooth daily operations of the property management team.
Commercial Real EstateLeasingMarketingProperty ManagementReal EstateReal Estate Brokerage
Responsibilities
Provide administrative support to property management teams, including scheduling, correspondence, and document control
Assist with processing accounts payable and receivable, including invoice coding and tenant billing
Maintain electronic and physical filing systems for property and vendor records
Support tenant communication, work orders, move-ins, and move-outs
Track and maintain certificates of insurance for tenants and vendors
Coordinate maintenance requests and communicate with service providers to ensure timely resolution
Assist with tenant events, customer service initiatives, and building communications
Prepare reports, manuals, and presentation materials for property teams and ownership groups
Maintain an understanding of each property’s operations, vendors, and service expectations
Contribute to a positive team culture that reflects Hiffman National’s values of accountability, innovation, integrity, and collaboration
Qualification
Required
Ability to comprehend instructions, short correspondence, and memos
Requires a high level of commitment to customer service
Effective team player who also possesses the ability to work independently
Bachelor's degree or equivalent work experience
Must be detail-oriented and a motivated self-starter
Computer proficiency in Microsoft Office (Excel, Word, Outlook) required
Preferred
Real Estate experience preferred (but not required)
Experience in Yardi and/or MRI is a plus
Company
NAI Hiffman
NAI Hiffman is a commercial real estate brokerage and management company that offers real estate brokerage services.
Founded in 1981
201-500 employees
Funding
Current Stage
Growth StageLeadership Team
John Heiberger
President & Chief Executive Officer
Jack Brennan
Executive Vice President - Partner
Recent News
Chicago Business Journal
2023-12-22
Company data provided by crunchbase