Marietta City Schools · 3 hours ago
Executive Assistant to the Superintendent (900000186)
Marietta, GA
Full-time
Onsite
Mid Level
3+ years expMarietta City Schools is seeking an Executive Assistant to the Superintendent. The role involves managing executive and confidential office work, serving as a liaison between the Superintendent and various stakeholders, and performing a variety of administrative duties to support the Superintendent and the Board of Education.
EducationHigher EducationPrimary EducationProfessional Services
Hiring Manager
Dayton Hibbs, Ed.D., pHCLE
Responsibilities
Demonstrates prompt and regular attendance
Performs complex duties in matters of significance as executive and confidential assistant to the Superintendent, relieving the Superintendent of a wide variety of secretarial and administrative details and researching and compiling data and reporting on assigned topics
Attends regular and special Board of Education meetings; serves as the liaison between the Superintendent and the Board; performs various secretarial and administrative functions for the Board; coordinates travel plans for the Board; coordinates and prepares agendas and supporting materials; records and documents actions; prepares, reviews and distributes minutes; and maintains official record of Board of Education meetings
Leads and supports cabinet-level secretaries by providing high-level administrative coordination and executive support to cabinet-level leadership
Coordinates communications and information; obtains, interprets and provides information to officials, faculty, organizations and others concerning office functions, policies and procedures; and communicates with administrative units to assure compliance within timelines
Performs special projects and prepares various forms and reports; monitors and controls administrative details on special matters as assigned
Composes correspondence independently on a variety of matters; compiles and prepares various emails, letters, memoranda, directives, reports, meeting minutes and statistical data as directed, including confidential material; takes and transcribes confidential and general dictation; maintains Superintendent’s appointment calendar; and makes travel arrangements
Receives, sorts, routes and responds to telephone calls, visitors and mail; answers questions; serves as the Superintendent’s liaison for faculty, staff, administration, students and the public
Works confidentially with discretion on sensitive and private information applicable to school system and Board of Education matters
Establishes and maintains cooperative and effective working relationships with others
Demonstrates ability to independently plan, organize and complete work effectively with little direction
Establishes and maintains confidential and complex files and complies with records retention specifications
Performs budgetary duties for the Superintendent’s office
Operates a variety of office equipment and machines including computer and software applications to complete work assignments
Performs other duties as may be assigned by the Superintendent
Qualification
Required
Minimum of a high school diploma with any combination equivalent to one year of college-level coursework in secretarial science or related field, OR three years of progressively responsible, successful secretarial experience
At least three years of progressively responsible, successful clerical experience
Experience with a progressively responsible nature in the functions and clerical operations of an executive administrative office
Thorough knowledge of the system organization, operations, policies, administrative bulletins, applicable sections of the State Education Code and other applicable laws
Knowledge of modern business practices and procedures incorporating correct English usage, grammar, spelling, punctuation, vocabulary and mathematics
Demonstrates interpersonal skills using tact, patience and courtesy with other personnel as well as the general public demonstrating enhanced oral communication skills
The ability to independently write clear and concise memoranda, directives, or letters demonstrating enhanced written communication skills
Must exercise discretion and independent judgment when handling receipts and disposal of complaints, requests for information and other matters brought to the Superintendent's office
Company
Marietta City Schools
Marietta City Schools is a Georgia Charter School System and education management services.
1001-5000 employees
Funding
Current Stage
Late StageLeadership Team
Rob Garcia
CEO - Marietta College and Career Academy
Chris Fiore
Chief Communications Officer (CCO)
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