Terracon · 4 hours ago
Local Office Administrator
Indianapolis, IN
Full-time
Onsite
Entry, Mid Level
1+ years expTerracon is a 100 percent employee-owned multidiscipline consulting firm focused on solving engineering and technical challenges. The Local Office Administrator will oversee daily office operations, manage a small team, and support various administrative tasks to ensure the office runs efficiently.
Civil Engineering
Responsibilities
Oversee daily general office operations, including but not limited to coordinating all aspects of the daily office environment by performing tasks such as office and building maintenance, ordering office supplies, observations of general office cleanliness, and other related tasks
Ensure the office operates efficiently and effectively by performing various office administration tasks, such as but not limited to ordering office supplies, coordinating and scheduling of building maintenance and office equipment maintenance, greeting visitors, vendors, performing office tours, coordinating workstation set up and team introductions, and onboarding office new hires
Foster employee engagement by coordinating local office events, trainings, welcoming & onboarding new employees, consistently sharing updates on activities such as wellness initiatives, local recognition programs, and reminders for annual activities such as benefits enrollment and annual engagement surveys
Maintaining a clean and professional environment for the office. This will include performing or coordinating light cleaning duties in between regular office cleaning by a professional firm. In addition, this person will lead and hold others accountable for organization of materials and facility in warehouse and laboratory areas to maintain the overall office environment
Managing a small team (2 to 3 individuals) of administrative professionals. This includes approval of timesheets, workload assessment and leveling, yearly performance reviews, and discussion and execution for growth with the assistance of the Operations Manager
Resolve general office related questions including matters such as timesheets. Provide front‑line service for benefits assistance, support Worker’s Compensation incidents, track certificates/licenses, and escalate employee concerns to Regional HR
Support the office with computer replacements, asset inventory, and recycling old computers
Partner with Operations on copier/postage machine, furniture, and large office purchases; manage office memberships and PPE/vending stock levels
Support office local, state, and federal employment law compliance through activities such as maintaining correct employment law posters
Assist project managers with the coordination and support of projects including tracking & routing documentation, project and contract status, and drafting reports
Assist professional staff with administrative tasks such as maintaining professional organization memberships, booking travel, and registering for professional events
Assist with booking travel accommodations as needed
Provide administrative support to draft and update marketing materials including formatting presentations & proposals
Participate in the annual budget request process for regional fleet ordering
Support local office fleet management through various administrative tasks such as, reviewing and approving monthly vehicle rentals, requesting insurance cards, processing purchase orders (PO’s) and invoices, Department of Transportation (DOT) compliance with regulations, tracking, maintaining, and help auditing vehicle movement (rentals, transfers, leases) and monthly vehicle inspection documents for exceptions
Serve as the point of contact for fleet management vehicle registration, education on new vehicle processes, maintenance scheduling, vehicle accessory upgrades (strobe lights, backup alarms, toolboxes, etc.)
Assist in the review of local office performance on key cost factors including asset utilization, fuel card issuance, and preventative maintenance compliance
Support the administration of the vehicle/equipment telematics program
Follow safety rules, guidelines and standards for all projects. Participate in pre-task planning. Report any safety issues or concerns to management
Perform other duties as assigned
Qualification
Required
High school diploma or equivalent
Minimum 1 year administrative experience required
Valid driver's license with acceptable violation history
Preferred
Preferred 2–3 years in multi‑function office coordination
Benefits
Medical
Dental
Vision
Life insurance
401(k) plan
Paid time off
Holidays
Education reimbursement
Various bonus programs
Company
Terracon
Terracon is a 100 percent employee-owned consulting engineering firm providing quality services to clients.
5001-10000 employees
H1B Sponsorship
Terracon has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (39)
2024 (32)
2023 (36)
2022 (24)
2021 (23)
2020 (16)
Funding
Current Stage
Late StageLeadership Team
M. Gayle Packer
President and CEO
Don Vrana
Chief Financial Officer
Recent News
Business Journals
2023-05-17
Globe Newswire
2023-02-10
Business Journals
2023-01-25
Company data provided by crunchbase