Washington Department of Fish & Wildlife · 1 day ago
Habitat Executive Support Analyst - Management Analyst 3
Olympia, WA
Full-time
Hybrid
Mid LevelWashington Department of Fish & Wildlife is seeking a Habitat Executive Support Analyst to provide essential administrative and confidential executive support to the Habitat Program Director and Deputy Program Director. The role involves enhancing operational efficiency through project management, strategic planning, and data management while supporting various special projects and administrative tasks.
Environmental ConsultingGovernmentWater
Responsibilities
Provide Direct Administrative And Confidential Secretarial Support To The Habitat Program Director (PD), The Deputy Program Directors (DPD), And The Administrative Operations Manager (Admin Ops Manager)
Manage email, calendars, and travel for PD/DPD and Admin Ops Manager, including meeting logistics
Act as correspondence gatekeeper by reviewing, editing, and preparing correspondence
Track and monitor important information, including keeping PD/DPD informed (daily) of potential problems, issues, and need-to-know actions
Track internal and external meeting requests and provide scheduling assistance
Screen and track documents for PD/DPD signature
Assist in the program's response to public records requests, including file management and records searches on behalf of the PD/DPD/Admin Ops Manager
Serve as a records manager for the PD/DPD by developing and maintaining a file system and archiving appropriate files
Serve as delegate for PD/DPD to approve Total Time, TEMS, training requests, and other administrative approvals
Support and conduct special projects on behalf of the Habitat Program Director (PD), Deputy Program Directors (DPD) and Administrative Operations Manager (Admin Ops Manager)
Conduct research on short- and long-term projects that may require significant outreach and coordination
Track down details, make recommendations, and resolve issues that require law, policy, and rules research in order to brief the PD/DPD. Issue response may require both internal and external coordination
Serve as an effective communications link and reliable source of information for others
Act as a communication channel for management by knowing whom to inform of changes or new developments and ensuring they receive clear communications
Attend HPLT and other management team meetings, take meeting minutes, and coordinate and track short- and long-term agenda items, assignments, and important topics for various management team forums
Assist with the development and review of reports, briefings, and presentations
Qualification
Required
Provide Direct Administrative And Confidential Secretarial Support To The Habitat Program Director (PD), The Deputy Program Directors (DPD), And The Administrative Operations Manager (Admin Ops Manager)
Manage email, calendars, and travel for PD/DPD and Admin Ops Manager, including meeting logistics
Act as correspondence gatekeeper by reviewing, editing, and preparing correspondence
Track and monitor important information, including keeping PD/DPD informed (daily) of potential problems, issues, and need-to-know actions
Track internal and external meeting requests and provide scheduling assistance
Screen and track documents for PD/DPD signature
Assist in the program's response to public records requests, including file management and records searches on behalf of the PD/DPD/Admin Ops Manager
Serve as a records manager for the PD/DPD by developing and maintaining a file system and archiving appropriate files
Serve as delegate for PD/DPD to approve Total Time, TEMS, training requests, and other administrative approvals
Support and conduct special projects on behalf of the Habitat Program Director (PD), Deputy Program Directors (DPD) and Administrative Operations Manager (Admin Ops Manager)
Conduct research on short- and long-term projects that may require significant outreach and coordination
Track down details, make recommendations, and resolve issues that require law, policy, and rules research in order to brief the PD/DPD. Issue response may require both internal and external coordination
Serve as an effective communications link and reliable source of information for others
Act as a communication channel for management by knowing whom to inform of changes or new developments and ensuring they receive clear communications
Attend HPLT and other management team meetings, take meeting minutes, and coordinate and track short- and long-term agenda items, assignments, and important topics for various management team forums
Assist with the development and review of reports, briefings, and presentations
Company
Washington Department of Fish & Wildlife
The Washington Department of Fish and Wildlife: Providing information resources to protect, restore, and enhance Washington's fish and wildlife.
Founded in 1892
1001-5000 employees
Funding
Current Stage
Late StageLeadership Team
Erin Browning
Lands Partnership and Project Coordinator
Matt Oram
Chief Information Officer
Recent News
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