Aspen Homes, Inc. · 6 hours ago
Office Administrator
Milwaukee, WI
Full-time
Onsite
Mid LevelAspen Homes, Inc. is a well-established custom home builder known for quality craftsmanship and a smooth client experience. They are seeking an experienced Office Administrator to manage core administrative functions and ensure the office runs efficiently.
ConstructionProperty DevelopmentReal Estate
Hiring Manager
Shelly Basso
Responsibilities
Manage and track building permit applications from start to finish
Apply for and coordinate gas and electric service for new home builds
Maintain accurate records of posted bonds and ensure timely follow-up for returns
Serve as front-line office support: phones, visitors, mail, and general communication
Oversee office supply procurement and coordinate maintenance of office equipment
Handle invoice entry, data management, and organized digital/physical filing systems
Assist with exterior color selections, documenting and organizing final choices
Draft letters and streamline workflows using AI tools when appropriate
Support leadership and project managers with administrative tasks as needed
Manage Aspen’s IG and Facebook social media posts (2 x per week)
Assist with year-end miscellaneous tasks
Submit rebates with our various vendors
Qualification
Required
Experienced office administrator with a strong track record of managing multiple responsibilities
Advanced computer skills: spreadsheets, online portals, cloud-based platforms
Strong written and verbal communication abilities
High attention to detail and the ability to prioritize effectively
Comfortable working in a small office environment where flexibility and teamwork are essential
Self-motivated, proactive, and able to anticipate needs before they arise
Preferred
Construction or permitting experience preferred (but not required for the right expert-level admin)
Company
Aspen Homes, Inc.
Aspen Homes prides itself in coming up with great designs and building beautiful model homes. Most of all, we listen to you, our customer.
Founded in 1993
2-10 employees
Funding
Current Stage
Early StageCompany data provided by crunchbase