Sampson LLC · 2 days ago
Bookkeeper / Accountant
Sayville, NY
Full-time
Onsite
Mid Level
3+ years expSampson LLC is hiring a full-time Bookkeeper for a client based in Hicksville, NY. The Bookkeeper will be responsible for processing daily accounting transactions, performing reconciliations, and preparing year-end financial records under the guidance of a Controller.
AccountingBankingFinanceFinancial ServicesTraining
Responsibilities
Record all daily financial transactions in QuickBooks Desktop, including:
Customer receipts and deposits
Vendor bills and operating expenses
Credit card transactions
Payroll journal entries and adjustments as provided by payroll systems or the Controller
Track expenses accurately to support budgeting, forecasting, and management reporting (tracking and reporting only; no budget ownership)
Monitor accounting inboxes daily to ensure invoices, receipts, and approvals are captured and entered timely
Maintain consistent account coding in accordance with company standards and Controller guidance
Reconcile all bank and credit card accounts monthly
Obtain and retain all monthly bank and credit card statements
Investigate and resolve unreconciled or stale items in a timely manner
Save reconciliation reports and supporting documentation in the designated close binder or client folder structure
Manage day-to-day Accounts Receivable processing
Apply customer payments using proper remittance documentation
Maintain and review A/R Aging reports
Identify unapplied cash or unknown deposits and escalate for resolution when necessary
Manage Accounts Payable processing, including accurate entry of vendor invoices
Ensure invoices have appropriate approval support prior to payment
Assist with vendor statement reconciliations
Identify duplicate payments, credits, or discrepancies and escalate as needed
Assist with payroll-related journal entries and payroll data imports
Generate and process garnishment payments in accordance with payroll instructions and documentation
Maintain organized payroll support files (registers, garnishment notices, tax reports)
Escalate payroll discrepancies or missing documentation promptly
Complete assigned tasks on the monthly close checklist, including reconciliations and balance tie-outs
Prepare and organize workpapers supporting monthly close
Deliver year-end, tax-ready financial records for review by the Controller and external tax preparers (preparation only; no filing or final review responsibility)
Respond to Controller review comments and make requested corrections in a timely manner
Attach receipts, approvals, statements, and other supporting documentation directly within QuickBooks
Maintain orderly digital records suitable for audits, tax preparation, and management review
Follow documented accounting procedures (SOPs/MOPs) and assist with process improvements
Communicate professionally with internal staff and vendors
Proactively identify unusual transactions or unsupported balances
Escalate matters requiring judgment, accounting policy decisions, or interpretation to the Controller
Qualification
Required
3+ years of hands-on bookkeeping experience
Strong working knowledge of QuickBooks Desktop
Experience performing monthly bank and credit card reconciliations
Experience managing Accounts Payable and Accounts Receivable
Familiarity with payroll support and garnishment processing
High attention to detail and strong organizational skills
Ability to work from checklists and follow documented procedures
Comfortable working under Controller oversight and meeting close deadlines
Preferred
Experience preparing year-end, tax-ready books for external accountants or CPAs
Prior experience working with a Controller, CPA firm, or outsourced accounting team
Exposure to budgeting or management reporting support
Experience maintaining audit-ready documentation
Construction, engineering, testing, or project-based services industry experience
Company
Sampson LLC
We provide small businesses with all-inclusive full-service accounting, tax strategy, tax preparation and business consulting.
11-50 employees
Funding
Current Stage
Early StageLeadership Team
Henry Fiorillo, MBA, CVA, EA
CEO
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