Cozen O'Connor · 3 hours ago
Office Assistant/Receptionist
One Oxford Centre, Pittsburgh, PA, 15219, US
Full-time
Onsite
New Grad, Entry LevelCozen O'Connor is one of North America's fastest-growing law firms, offering full-service expertise in litigation, business law, and government relations. They are seeking an Office Assistant/Receptionist to manage front-of-house operations, support administrative tasks, and coordinate office events and catering requests.
ConsultingGovernmentLegal
Responsibilities
Warmly greet and assist all visitors, clients, vendors, attorneys and staff
Answer, screen, and route incoming calls; take accurate messages when needed
Maintain a polished and organized reception area
Serve as the primary point of contact for building personnel regarding guests, building access, maintenance, and safety protocols
Manage conference room calendars and reservations to ensure zero conflicts
Perform room checks to maintain cleanliness, readiness, and working technology
Set up videoconferences, conduct sound checks, and coordinate AV needs
Ensure smooth transitions between back‑to‑back meetings and events
Serve as the primary coordinator for all catering requests
Plan and execute office events including breakfasts, lunches, trainings, meetings, and staff gatherings
Maintain kitchens, café areas, beverage stations, and hospitality supplies
Track catering and event‑related expenses and follow firm entertainment policies
Manage office supply inventory and process orders as needed
Troubleshoot basic office equipment (copiers, printers, scanning, AV issues)
Assist with file maintenance, including scanning, labeling, indexing, and off‑site storage preparation
Help coordinate outgoing mail, FedEx shipments, and internal mail distribution
Process vendor invoices in Chrome River
Support attorneys with administrative tasks such as time entry, Chrome River expense submissions, printing, binder prep, and document handling
Help prepare basic correspondence (letters, cover sheets, labels, etc.)
Assist with workstation setup and general office logistics for new hires or reconfigurations
Liaise with building management on maintenance, repairs, HVAC requests, and safety protocols
Maintain relationships with catering, supply, and service vendors
Assist with special projects, office improvements, and operational initiatives
Qualification
Required
Warmly greet and assist all visitors, clients, vendors, attorneys and staff
Answer, screen, and route incoming calls; take accurate messages when needed
Maintain a polished and organized reception area
Serve as the primary point of contact for building personnel regarding guests, building access, maintenance, and safety protocols
Manage conference room calendars and reservations to ensure zero conflicts
Perform room checks to maintain cleanliness, readiness, and working technology
Set up videoconferences, conduct sound checks, and coordinate AV needs
Ensure smooth transitions between back‑to‑back meetings and events
Serve as the primary coordinator for all catering requests
Plan and execute office events including breakfasts, lunches, trainings, meetings, and staff gatherings
Maintain kitchens, café areas, beverage stations, and hospitality supplies
Track catering and event‑related expenses and follow firm entertainment policies
Manage office supply inventory and process orders as needed
Troubleshoot basic office equipment (copiers, printers, scanning, AV issues)
Assist with file maintenance, including scanning, labeling, indexing, and off‑site storage preparation
Help coordinate outgoing mail, FedEx shipments, and internal mail distribution
Process vendor invoices in Chrome River
Support attorneys with administrative tasks such as time entry, Chrome River expense submissions, printing, binder prep, and document handling
Help prepare basic correspondence (letters, cover sheets, labels, etc.)
Assist with workstation setup and general office logistics for new hires or reconfigurations
Liaise with building management on maintenance, repairs, HVAC requests, and safety protocols
Maintain relationships with catering, supply, and service vendors
Assist with special projects, office improvements, and operational initiatives
Company
Cozen O'Connor
Cozen O'Connor is a full-service firm with nationally recognized practices in litigation, business law, and government relations.
Founded in 1970
1001-5000 employees
H1B Sponsorship
Cozen O'Connor has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (1)
2024 (2)
2023 (1)
2022 (1)
2020 (1)
Funding
Current Stage
Late StageLeadership Team
Brian Gillam
COO
Erin Bushnell
Chief Human Resources Officer
Recent News
The Philadelphia Inquirer
2026-01-19
bloomberglaw.com
2025-11-11
Company data provided by crunchbase