Northwestern Medicine Catherine Gratz Griffin Lake Forest Hospital · 9 hours ago
Administrative Coordinator-Professional Development Part-time Days
Lake Forest, IL
Part-time
Onsite
Mid Level
3+ years expNorthwestern Medicine is a healthcare organization committed to delivering world-class care and medical innovation. The Administrative Coordinator is responsible for providing higher-level administrative support to Directors, managing workflow, and executing projects with independent judgment and authority.
Hospital & Health Care
Responsibilities
Prepares documents and manages data using NM software applications including Microsoft Office
Manages calendar; sets meeting priorities; identifies objectives of meetings and identifies materials needed for meeting; exercises judgment to ensure appropriate parties attend meeting
Screens incoming email, mail and telephone calls to assign priority to call and/or identify additional resources to manage caller’s need
Independently plans and executes activities such as room scheduling, signage, catering, support staff and equipment, and preparation and distribution of notifications, in support of projects and meetings as appropriate
Assists with creation and preparation of materials, which are presented, to management, committees and subcommittees, particularly power point presentations and printed materials
Prepares, copies, mails, files documentation accurately and maintains security and confidentiality of highly sensitive information
Authors responses on behalf of Director or department
Performs other duties as assigned
Utilizes appropriate resources within the institution, division and department to manage and complete each assigned task and/or project
Develops and maintains relationships with all customer and suppliers, especially vendors who support equipment within the department
Provides support to Division Vice President as needed
Transcribes meeting content for designated meetings
Conducts internet research and identifies relevant topics based upon assignment
Qualification
Required
Associate's degree or equivalent relevant (administrative) experience
3-5 years experience in a business office with a strong emphasis on database management and customer service
Knowledge of Microsoft Office, PowerPoint and Excel
Ability to organize and think independently
Excellent interpersonal skills
Preferred
B.A. degree or business equivalent and 5 years business experience
Benefits
$10,000 Tuition Reimbursement per year ($5,700 part-time)
$10,000 Student Loan Repayment ($5,000 part-time)
$1,000 Professional Development per year ($500 part-time)
$250 Wellbeing Fund per year ($125 for part-time)
Matching 401(k)
Excellent medical, dental and vision coverage
Life insurance
Annual Employee Salary Increase and Incentive Bonus
Paid time off and Holiday pay
Company
Northwestern Medicine Catherine Gratz Griffin Lake Forest Hospital
Catherine Gratz Griffin Lake Forest Hospital is a 201-bed community hospital with 700 physicians board-certified in 90 medical specialties, conveniently located in offices throughout Lake County.
5001-10000 employees
Funding
Current Stage
Late StageLeadership Team
Kasia Gebicz
Clinical Coordinator, BSN, CNOR
Kristi Sparks
Executive Assistant to Chief Nursing Officer
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