Gryphon Place · 15 hours ago
Administrative Assistant
Kalamazoo, MI
Part-time
Onsite
Entry Level
1+ years expGryphon Place is seeking an Administrative Assistant to provide administrative and clerical support to the Senior Executive Assistant and executive leadership team. The role involves coordinating meetings, travel, events, and office logistics, as well as assisting with general administrative tasks to ensure smooth operations within the Administration and Training Facility.
AssociationHealth CareHospitalmHealthNon ProfitRehabilitation
Responsibilities
Assist the Senior Executive Assistant with scheduling meetings, travel, and event registrations
Prepare agendas, take meeting minutes, and distribute materials for meetings as needed
Set up and organize meeting and event spaces, including arranging equipment and materials
Provide general clerical support, including answering phones, sorting and distributing mail, and preparing documents
Maintain organized filing systems and assist in recordkeeping to ensure easy access to documents
Manage office supplies inventory and place orders as needed
Assist with coordination of staff and contractor activities as directed by the Senior Executive Assistant
Support projects and initiatives led by the Senior Executive Assistant, including follow-up tasks
Perform other administrative duties as assigned
Qualification
Required
High school diploma or equivalent required
Exceptional ability to track details, prioritize tasks, and meet deadlines
Confidentiality: Handles sensitive information responsibly
Strong organizational and time management skills
Excellent verbal and written communication skills
Ability to prioritize tasks and manage multiple responsibilities
Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
Strong attention to detail and accuracy
Ability to work independently and collaboratively
Professional and courteous interpersonal skills
Works well with cross-departmental teams, especially program staff contributing grant data
Preferred
Associate's degree in office administration or related field
At least 1–2 years of administrative or clerical experience
Experience in scheduling, meeting coordination, and clerical support
Company
Gryphon Place
The Gryphon Place assists individuals and organizations in resolving conflict, crisis, and also provides suicide prevention assistance 24/7.
51-200 employees
Funding
Current Stage
Growth StageCompany data provided by crunchbase