Victor Valley College · 4 hours ago
Administrative Assistant - Dual Enrollment: Ccap
Victorville, CA
Full-time
Onsite
Mid Level
$65K/yr - $65K/yr
3+ years expVictor Valley College is seeking an Administrative Assistant for the Dual Enrollment - CCAP Department. This full-time position involves providing administrative and secretarial support for management and department staff, along with coordinating various office operations and activities.
Higher Education
No H1B
Responsibilities
Provides administrative and secretarial support for assigned management and department staff; organizes and coordinates daily activities of an assigned office to ensure efficient and effective office operations; acts as a liaison between management and other staff or the public, coordinating resolutions to issues or problems which may arise
Composes, types, edits, and proofreads a variety of documents, including forms, memos, reports, organization charts, program plans, and correspondence for department staff; checks draft documents for grammar or vocabulary; makes or suggests corrections to drafts
Provides information to the public, students, faculty, staff and others on department and District policies and procedures; responds to inquiries, questions and complaints; resolves issues and/or refers to others where necessary
Assists in compiling the department budget, by gathering data related to expenditures and projected charges; monitors budget expenditures and revenues; initiates department purchases for office supplies and other items; processes department requisitions and appropriation transfers; and assists in processing contracts
Performs purchasing related duties, such as reviewing procurement documents; orders and tracks purchases; reviews vendor and invoice information; assists with bid requests and price quotes and prepares requisitions for purchase orders; prints and reviews invoices for accuracy; and follows up with vendors
Coordinates activities with respect to rentals for District facilities by academic and non-academic organizations or individuals; provides potential clients with information on rental terms, conditions and rates; generates estimates and contracts for management approval; oversees the facilities reservation systems and trains others on its use; collects and files indemnification and insurance forms; oversees the set up and removal of tables, chairs, audio-visual and other equipment for scheduled events; ensures facilities and equipment are maintained and in optimal working condition
Schedules and/or coordinates meetings, seminars, conferences, and training sessions for department staff; acts as meeting secretary including preparing agendas and informational packets, setting up meeting and training rooms, and taking and transcribing minutes
Processes and prepares a variety of documents, materials, and records including timekeeping documents, programmatic or departmental hire documents, payroll records, personnel files, and instructor and workshop evaluations; monitors payroll records for programmatic and grant compliance; and reviews attendance reports submitted by faculty
Plans and coordinates departmental events, functions, meetings, and employee training sessions
Provides assistance to department staff in various research and department-related projects; participates in implementing department or campus-wide policies and procedures
Designs and implements file, index, tracking, and record keeping systems, researches records for report generation or compilation
Works productively and cooperatively with others by demonstrating respect, patience and equitable treatment of all internal and external customers
Observes and complies with District and mandated safety rules, regulations, and protocols
Performs other related duties as assigned
Qualification
Required
Equivalent to completion of the twelfth (12th) grade, supplemented by specialized coursework in business administration, or a closely related field
Three (3) years of increasingly responsible administrative and secretarial support experience
Benefits
District paid medical, dental and vision insurance for the employee and dependents.
District paid $50,000 life insurance policy for the employee.
Participation in CalPERS
20 paid holidays
12 paid sick days
12 paid vacation days (annual accrual increases per years of service up to a max of 22 days per year)
Company
Victor Valley College
Victor Valley College is the largest publicly funded institution in the Victor Valley which is located 90 miles Northeast of Los Angeles.
501-1000 employees
Funding
Current Stage
Late StageLeadership Team
Joseph Estephan
Associate Professor
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