Total Wine & More · 21 hours ago
Executive Assistant
Maryland SSC
Full-time
Onsite
Entry, Mid Level
$28.53/hr - $55/hr
1+ years expTotal Wine & More is the country's largest independent retailer of fine wine, beer and spirits, and they are seeking an Executive Assistant to join their team in Bethesda, MD. This role will provide high-quality administrative support to multiple executive leaders, managing calendars, travel arrangements, and contributing to special projects.
E-CommerceFood and BeverageWine And Spirits
Responsibilities
Coordinate the daily calendar, travel, and meeting logistics for multiple executive leaders, including scheduling, prioritization, and proactive conflict resolution
Support department operations by preparing agendas, meeting materials, and food arrangements, and assist in tracking meeting outcomes and next steps as well managing Town Hall content and deadlines, organizing team engagement events, and assisting with seasonal décor and special projects
Manage administrative tasks such as organize and maintain current files, expense reconciliation, report printing, mail handling, travel itineraries, reservation documents, and subscription records. and note transcription to ensure smooth day-to-day execution
Assist with onboarding and offboarding processes, internal communications, and resource coordination for HR programs and team support needs
Maintain office organization and supplies, including floor-level responsibilities like replenishing materials, coordinating clean-up efforts, and troubleshooting basic tech issues
Qualification
Required
Bachelor's degree with 1-4 years of administrative assistant experience for SVP or above, retail experience a plus
Exceptional organization and prioritization skills, with the ability to keep projects and programs on track, anticipate next steps, and confidently guide others to meet deadlines
Proactive problem‑solving and clear, effective communication, with the judgment to pivot quickly and stay productive in fast‑changing environments
Positive energy and team‑oriented mindset, contributing to a strong, engaging, and purpose‑driven team culture
Strong cross‑functional collaboration skills, partnering effectively with other EAs, IT, Facilities, and broader business teams
Advanced proficiency in Microsoft Office and collaboration tools, including Outlook and PowerPoint (animations), intermediate Excel and Word, and Microsoft Teams or Zoom
Ability to anticipate needs and proactively surface relevant information, risks, deadlines, or emerging issues before they escalate
High level of discretion and confidentiality, especially when handling sensitive talent, organizational, legal, or commercial information
Comfort navigating ambiguity, multi‑tasking, and maintaining productivity under tight deadlines
Understanding of People and Supply Chain operating cycles and peak periods, with the ability to adjust priorities during critical timeframes
Strong attention to detail and accuracy, including advanced proofreading skills
Working knowledge of legal documentation, compliance, writing, and legal support services
Benefits
Paid Time Off (PTO)
Generous store discounts
Health care plans (medical, prescription, dental, vision)
401(k), HSA, FSA, Pre-tax commuter benefits
Disability & life insurance coverage
Paid parental leave
Pet insurance
Critical illness and accident insurance
Discounted home and auto insurance
College tuition assistance
Career development & product training
Consumer classes
*& More!*
Company
Total Wine & More
𝐓𝐨𝐭𝐚𝐥 𝐖𝐢𝐧𝐞 & 𝐌𝐨𝐫𝐞 𝐢𝐬 𝐀𝐦𝐞𝐫𝐢𝐜𝐚‘𝐬 𝐖𝐢𝐧𝐞 𝐒𝐮𝐩𝐞𝐫𝐬𝐭𝐨𝐫𝐞®—the country‘s largest independent retailer of fine wine.
5001-10000 employees
Funding
Current Stage
Late StageLeadership Team
T
Tom Kooser
Chief Technology Officer
T
Thomas Trone
Vice President Merchandising
Recent News
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