California Lutheran University · 1 day ago
Human Resources Specialist HRIS/Data/Operations
Thousand Oaks, CA
Full-time
Onsite
Mid Level
$27/hr - $30/hr
3+ years expCalifornia Lutheran University is committed to educating leaders for a global society and is seeking a Human Resources Specialist to provide technical and administrative support for HR operations. The role involves maintaining HRIS systems, ensuring data integrity, and supporting HR and payroll-related processes.
EdTechEducationKnowledge ManagementUniversities
Responsibilities
Provides maintenance and ongoing administration of multiple Human Resources Information Systems (HRIS) and related applications, including the applicant tracking system and Dynamic Forms (e.g., Colleague, eMAP), ensuring data integrity, accuracy, and compliance
Performs data entry, validation, and routine data integrity audits for employee personnel actions, job data, pay changes, organizational structure updates, and supporting documentation across multiple HR systems and applications
Establishes and maintains employee positions and organizational data within HR systems; identifies system issues affecting HR data or processes and coordinates resolution with appropriate internal or external resources, as needed
Collaborates with Payroll to support accurate payroll processing by preparing and reviewing change reports, tracking updates between HRIS and payroll systems, and reconciling records to ensure consistency
Researches, compiles, and prepares standard and ad hoc HR reports, ensuring accuracy, completeness, and timely delivery
Coordinates and administers the new hire onboarding process, including onboarding sessions, completion and verification of required employment documentation (e.g., I-9 and E-Verify), assignment of onboarding materials, background checks, and initial establishment of personnel files
Maintains, audits, and safeguards employee records and confidential personnel files in compliance with University policies and applicable laws, including required compliance audits (e.g., I-9 reviews)
Provides basic benefits administration support, including employee data updates, enrollment and status changes, coordination with payroll and vendors, and support for Workers' Compensation and unemployment insurance processes
Coordinates communication with employees, applicants, departments, administrators, and external parties to provide information and assistance regarding HR policies, procedures, personnel records, and benefits-related inquiries
Assists with the development, review, and improvement of HR protocols, processes, and materials; participates in special projects and departmental initiatives; and represents the department at meetings and events, as assigned
Performs other duties as assigned
Qualification
Required
Two years of college coursework
Three (3) years of progressively responsible administrative or human resources experience
Experience working with human resources systems, databases, payroll administration or administrative information systems
Knowledge of university rules, policies, procedures, and applicable administrative practices
Knowledge of departmental rules, policies, and procedures related to Human Resources operations
Knowledge of methods, practices, terminology, and procedures used in human resources administration
Knowledge of applicable federal and state employment laws and regulations affecting personnel records, onboarding, and HR operations
Knowledge of HRIS and related systems, including Ellucian Colleague, Informer, and applicant tracking systems
Knowledge of payroll-related processes as they relate to HR data entry, personnel actions, change reporting, and coordination with Payroll
Knowledge of basic payroll concepts, including pay status changes, effective dates, and reconciliation of HRIS-to-payroll data
Knowledge of benefits administration processes and employee data maintenance
Knowledge of record-keeping standards, confidentiality requirements, and document retention practices for personnel files
Knowledge of correct English usage, grammar, spelling, punctuation, and professional business communication
Knowledge of proper business correspondence and telephone etiquette
Knowledge of basic research techniques and data validation practices
Knowledge of principles of modern office practices, procedures, and office equipment
Knowledge of basic budgeting concepts related to monitoring and tracking
Ability to perform a variety of complex and detail-oriented administrative and technical tasks
Ability to interpret and apply rules, regulations, policies, and procedures accurately and consistently
Ability to manage multiple concurrent assignments, prioritize work effectively, and meet established deadlines
Ability to analyze situations, exercise sound judgment, and resolve issues in a timely and appropriate manner
Ability to perform basic arithmetic calculations and verify data accuracy
Ability to maintain a high level of attention to detail to ensure accuracy and data integrity
Ability to communicate effectively, both verbally and in writing, with clarity and professionalism
Ability to establish and maintain effective working relationships with students, faculty, staff, administrators, and external contacts using tact, diplomacy, and professionalism
Ability to provide high-quality customer service with a strong service-oriented approach
Ability to answer telephones and greet the public in a courteous and professional manner
Ability to maintain strict confidentiality and exercise discretion when handling sensitive or confidential information
Ability to work independently with minimal supervision as well as collaboratively as part of a team
Ability to understand and follow written and verbal instructions to complete assigned duties accurately
Ability to plan, organize, and prioritize work to meet deadlines and support departmental operations
Ability to coordinate the maintenance of records and files, ensuring accuracy and compliance with retention requirements
Ability to assemble, organize, and prepare data for reports, audits, and recordkeeping purposes
Ability to develop and maintain tracking tools and reports using Microsoft Office and related software
Ability to maintain current knowledge of applicable federal and state employment laws and HR-related regulations
Ability to operate a computer and standard office equipment, including HRIS and office software applications
Preferred
Human resources experience in a higher education setting
Experience with Ellucian Colleague
Experience with payroll system
Company
California Lutheran University
Our students are seeking to grow as individuals while they pursue their passions and discover their purpose.
501-1000 employees
Funding
Current Stage
Late StageTotal Funding
$1.89MKey Investors
National Science FoundationU.S. Department of Education
2022-03-24Grant· $0.3M
2021-08-18Grant· $1.39M
2017-09-08Grant· $0.2M
Leadership Team
John Nunes
President
Recent News
MarketScreener
2025-10-27
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