Hawai`i State Judiciary · 2 weeks ago
Judiciary Information Management System (JIMS) Specialist
Honolulu, HI
Full-time
Onsite
Entry, Mid Level
2+ years expThe Hawai`i State Judiciary is responsible for the creation, enhancement, and maintenance of the Judiciary Information Management System (JIMS). The JIMS Specialist will conduct legal research, develop training materials, and provide technical support for the JIMS project, ensuring effective court operations and automation.
GovernmentLegalNon Profit
No H1B
U.S. Citizen Only
Responsibilities
Reviews and researches relevant legislation and applicable case law to conduct workflow analysis to determine legal basis and evaluate case processing procedures
Identifies potential workflow problems, prior to automation and recommends changes in procedure to facilitate conversion to automation
Writes and edits manuals or other case processing procedures
Responds to inquiries for specific case processing information and assistance
Evaluates, collects, and verifies organizational and procedural information for forms designs, and develops and analyzes workflow processes for adapting case processing procedures to those automated systems
Conducts various field studies and court evaluation projects covering specific areas of the courts, such as case assignments, fiscal properties, jury administration, etc., and makes recommendations to JIMS Project Manager and/or Executive Steering Committee
Designs and prepares court forms and documents for use with automated processes, and statewide court automation software
Independently performs the full range and variety of education, training resource development activities and functions related to the implementation and on-going facilitation of the project
Works with the JIMS Project Executive Steering Committee to develop a comprehensive education, training and resource development plan
Conducts research to ensure that training curricula comply with and conform to court operational practices
Develops and prepares training materials, manuals, and lesson plans
Develops and provides orientation and training courses to meet the needs of the JIMS Project. Serves as an instructor for the JIMS project
Evaluates training program and revises program and its materials as necessary
Coordinates consultant services and training facilities
Conducts needs assessments, surveys, and in-depth studies to determine the current and long-term education and training needs to address the JIMS project
Analyzes data from assessments and makes recommendations to the JIMS Project Steering Committee
Maintains a library of information, video and audio tapes, reference materials, self-help aids, etc., for use by Judiciary personnel
Conducts and participates in the systems analysis, design, programming, administration and configuration of computer hardware and/or software related to the JIMS Project
Provides advance professional and technical support of areas such as applications, internet, operating systems, database and network administration
Designs, writes, maintains, documents, and tests complex computer programs and clearly defined segments of highly complex programs
Defines and documents operational guidelines and supports the JIMS project by gathering information and documents pertaining to current and future operations, organizing information, and identifying systems requirements and or specifications
Reviews new software applications prior to full implementation to determine ease of use and detect potential problems
Installs, maintains, defines, organizes, controls and protects hardware and software products. Configures computer operating systems
Creates, monitors, and modifies the physical size and structure of database components and programs that support, maintain, and generate information from a database
Identifies performance issues and performs tuning of systems for optimum performance
Identifies necessary fields, tables, and database structure necessary for different user groups for the Judiciary Information Management System
Plans directs and supervises the database field and records management; sets purge schedules and establishes means for archival of data relevant to the JIMS project
Collaborates with other records management personnel within the Judiciary to ensure consistency in uniform record keeping, microfilming, forms designs, retention and destruction, accounting and other court related activities
Develops, organizes, coordinates, and maintains systems between archived paper records and database records
Uses database dictionaries, software reference libraries, and other related components of programming or analysis
Uses data security software packages to configure access to resources and functions as authorized
Uses computer aided system engineering (CASE) development toolset
Uses, creates and/or updates utility programs
Develops job control language (JCL)
Responds to questions and provides customer support or assistance
Troubleshoots and identifies hardware, software, or operator error problem sources; presents solutions and resolves problems
Refers and discusses difficult and unusual problems with supervisor or other designated contacts as appropriate
Develops complex query programs to generate reports upon customer request
Creates, maintains, and updates standards, policies, procedures, guidelines, technical manuals, and handbooks
Develops and recommends training policies and practices for the JIMS project
Provides staff support to committees related to the JIMS project; provides technical assistance and makes recommendations to the committee regarding various court services
Makes onsite court visits to provide technical assistance and issue resolution
Responds to emergency situations to resolve problems as required
Schedules, leads, conducts, and/or participates in meetings, conferences, training seminars, user groups, and other necessary group discussions to disseminate and/or collect information regarding JIMS
Researches professional literature, and attends training to stay current on national trends, best practices, new methods and procedures for the courts
Qualification
Required
Bachelor's degree from an accredited college/university
Two and a half (2-1/2) years of professional work experience which involved gathering, evaluating and analyzing facts and other pertinent information required to resolve problems and/or to determine and recommend appropriate course of action. Such experience must have demonstrated the ability to elicit information orally and in writing, apply problem-solving methods and alternatives, and prepare clear and concise written reports and recommendations for action
Preferred
Graduation from an accredited school of law and one-year experience in the satisfactory performance of duties in one or more of the following areas (or the equivalent): Legal research and writing; litigation; advising administrative agencies and interpretation of policy to members of the bar and the public
Review and/or drafting of legislation
One (1) year of providing formal classroom instruction gained as a teacher in a school system, or an instructor at the college/university level, which included the development of lesson or individual instructional plans
One (1) year of computer systems analysis which involved the analysis and design of systems for electronic processing of data; or store computer programming experience which included participation in systems analysis
Company
Hawai`i State Judiciary
State court system
Founded in 1841Honolulu, Hawaii, USA
1001-5000 employees
Funding
Current Stage
Late StageCompany data provided by crunchbase