Santa Fe County NM · 2 weeks ago
Department Administrator
Santa Fe, NM
Full-time
Onsite
Mid Level
4+ years expSanta Fe County NM is seeking a Department Administrator to perform administrative support services in personnel, fiscal, and property management. The role involves training staff, managing budgets, and coordinating departmental communications and meetings.
Government Administration
Responsibilities
Provides administrative support services in the areas of personnel, fiscal, and property management
Trains staff in departmental matters; tracks and arranges for professional development and required training for staff
Develops reporting procedures and other methods to establish accountability; and plans, analyzes and recommends courses of action to management
Coordinates department memorandums and meetings; assembles documents, correspondence, reports, and reference material by which administrative decisions may be based; and attends and takes minutes at meetings
Composes correspondence; responds to telephone calls, emails, chats, and in person requests
Maintains budgets; drafts contracts and budgets; submits invoices for payment; and collects funds as needed
Enters data and maintains databases; runs reports as required
Assists with Spanish translation if able
Assists with special projects as required
Qualification
Required
Associate's degree in Business or Public Administration or related field
Four (4) years of experience in an office environment
Any combination of college education and experience in business or public administration, in the fields of personnel, fiscal, or property management; or in an administrative support capacity totaling six (6) years
Related education and experience may be substituted at a rate of thirty (30) semester hours equal to one (1) year experience
Knowledge of public and business administration; of the principles of governmental organization; of personnel, fiscal, and property management; of office practices and procedures; of data collection and report writing, of English usage and arithmetic; and of computer assisted systems supporting the entire office
Knowledge of the Open Meetings Act
Ability to perform technical assessment tasks accurately and rapidly; and to analyze and interpret records and reports; to understand technical terms and phrases
Ability to coordinate and supervise the administrative support services assigned; to coordinate work with other agency units; to provide administrative direction; to interpret agency policy to employees; to train employees; to undertake project assignments; and to compile personnel and public information
Ability to act independently; to make decisions; to communicate effectively both verbally and in writing; to follow verbal and written instructions; and to work as a team member
Ability to work on multiple tasks and meet deadlines; to deal effectively and tactfully with the public; and to handle confidential information in a trustworthy manner
Skilled in operating various word-processing, spreadsheet, database and other software programs in a Windows environment
Skilled in providing effective customer service
Selected candidate must submit to and pass a County paid pre-employment physical and drug/alcohol screening
Selected candidate must submit to and pass a county paid criminal background screening
Selected candidate must possess and maintain a valid New Mexico Class D Driver's License as incumbent shall be appointed to drive a County vehicle during the performance of his/her duties
Benefits
Medical
Dental
Vision
Life Insurance
Accidental Death & Dismemberment (AD&D) Insurance
Voluntary Life and AD&D
Short-Term Disability
Long-Term Disability
Flexible Spending Account (FSA)
Employee Assistance Program (EAP)
Gym Membership
Company
Santa Fe County NM
Santa Fe County is the governing body responsible for overseeing the administration and management of Santa Fe County, located in the state of New Mexico, USA.
501-1000 employees
Funding
Current Stage
Late StageCompany data provided by crunchbase