Studio Haven · 1 day ago
Executive Assistant for design studio's founder (part-time 1099)
New York, NY
Part-time, Contract
Hybrid
New Grad, Entry Level
$20/hr - $25/hrStudio Haven is an M/WBE-certified design and innovation studio dedicated to accelerating social impact through accessible digital products and strategic UI/UX design. The Executive Assistant will manage the founder's operations, including inbox management, scheduling, and administrative tasks, while also tracking opportunities and preparing reports.
Design
Responsibilities
Manage founder's emails and calendars
Schedule calls
Monitor newsletters and flag opportunities (conferences, RFPs, speaking gigs, networking)
Maintain an opportunities tracker with deadlines and recommendations
Schedule social media content
Update website via CMS
Send client thank-you notes/gifts
Send invoices via QuickBooks; track payments
Organize receipts for bookkeeper
Maintain organized Google Drive (folder structures, naming, version control)
Monitor software subscriptions
Send contracts via DocuSign
Run contractor payroll in Gusto
Maintain NYC PASSPort and NYS VendRep profiles
Manage supplier portal applications (M/WBE certifications, vendor registrations)
Prepare documentation packages (financials, certifications, case studies)
Track application deadlines and funding pipeline
Prepare weekly dashboard: Social media report, Goals vs achieved, Pipeline status, Outstanding invoices, Grant/loan applications, Key metrics (outreach, response rates, conversion)
Qualification
Required
Admin/EA/operations experience (professional, volunteer, or academic)
Excellent written English
Proficiency: Google Workspace, Slack, spreadsheets (formulas, charts)
Willing to learn: QuickBooks, Notion, Monday, website CMS
Strong attention to detail with numbers
Professional communication with clients/partners
Discretion with sensitive information
Based in New York (occasional in-person meetings ~monthly)
Available 15-20 hrs/week with flexible schedule
Comfortable working remotely
Primary communication via Slack
Reliable internet and computer setup
Preferred
Detail-obsessed with a love for organized systems
A strong writer—clear, professional, minimal editing needed
Proactive—you see what needs doing and handle it
Independent and comfortable working with minimal supervision
Tech-savvy and quick to learn new platforms
Skilled at prioritization and judgment calls
Data-comfortable—you track metrics and present insights clearly
Company
Studio Haven
Studio Haven is an M/WBE-certified design & innovation studio that helps mission-driven organizations, early-stage tech startups, and government partners accelerate social impact through accessible digital products and strategic UI/UX design.
Founded in 2019
2-10 employees
Funding
Current Stage
Early StageCompany data provided by crunchbase