Pegasus Development · 2 days ago
Executive Assistant to Chief Executive Officer
Las Vegas, NV
Full-time
Onsite
Senior Level
5+ years expPegasus Development is hiring a high-trust Executive Assistant who will function as the CEO’s primary day-to-day operator. The role involves managing the CEO’s calendar, coordinating travel, and overseeing office operations to ensure efficient task completion and support for the CEO's responsibilities.
CommercialConstructionResidential
Hiring Manager
Art Zargaryan
Responsibilities
Own the CEO’s calendar end-to-end, including prioritization, time-blocking, sequencing, conflict resolution, and time-zone coordination
Gatekeep meeting requests and enforce meeting standards, including clear purpose, correct attendees, and defined outcomes
Prepare daily briefs and weekly look-aheads highlighting priorities, deadlines, travel, and open items
Maintain contact lists, stakeholder information, and recurring touchpoints to support relationship management
Coordinate periodic travel to Sacramento and New York, including flights, hotels, ground transportation, itineraries, and meeting stacks
Anticipate contingencies, monitor changes, and re-plan logistics in real time to preserve continuity
Maintain a standardized travel system, including profiles, preferences, and itinerary documentation
Prepare agendas, pre-reads, and briefing notes; ensure inputs are collected and distributed on time
Attend selected meetings to capture decisions, action items, owners, and due dates; distribute notes when required
Maintain an action-item tracker and drive closure through reminders, escalation of blockers, and next-step recommendations
Manage routine office operations: supplies, mail, shipping, deliveries, printing, light vendor coordination, and basic reception coverage as needed
Coordinate office services and vendors, including scheduling and follow-up to resolution
Support internal logistics such as document scanning/printing, package handling, and meeting room readiness
Execute time-sensitive errands and logistics for the CEO, including pickups, drop-offs, deliveries, vendor interfacing, and local coordination
Provide limited, pre-approved support for the CEO’s spouse as needed (for example, scheduling coordination, reservations, time-sensitive local tasks)
Operate with discretion and sound judgment; maintain confidentiality and professional standards at all times
Provide status updates and completion confirmation with supporting details (receipts, confirmations, tracking numbers) as appropriate
Support expense reporting, receipts, reimbursements, and light invoice coordination in partnership with finance/accounting
Coordinate signature routing, document assembly, scanning, printing, and submission packages
Maintain simple trackers for recurring administrative workflows to ensure deadlines and obligations are met
Qualification
Required
5+ years of experience supporting a senior executive (CEO/President/Principal preferred)
Strong capability managing complex calendars, travel, and shifting priorities across multiple stakeholders and time zones
High discretion, strong judgment, and demonstrated experience handling confidential and sensitive matters
Practical, hands-on execution ability, including running errands and coordinating local logistics
Proficiency with Microsoft Office and/or Google Workspace
Valid driver's license and reliable transportation for local errands (as applicable to company policy)
Ability to manage occasional after-hours responsiveness tied to executive needs and travel schedules
Ability to lift and carry typical office items (packages, supplies) as needed
Benefits
Medical and standard company benefits package
Company
Pegasus Development
Pegasus Development provides design and construction management services for new and retrofit projects.
2-10 employees
Funding
Current Stage
Early StageCompany data provided by crunchbase