Kiawah Island Golf Resort · 1 month ago
Administrative Assistant - Facilities Maintenance
Kiawah Island, SC, USA
Full-time
Onsite
Mid Level
4+ years expKiawah Island Golf Resort is a destination for luxury golf and beach vacations near Charleston, South Carolina. They are seeking a Facilities Maintenance Administrative Assistant responsible for coordinating logistics and details in the Facilities Maintenance Department to support the organization’s strategic plan.
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Responsibilities
Represents, with dignity, the KIGR Facilities Maintenance Department on the phone, through email, and at employee functions
Directors Assistant: Basic administrative assistance such as producing reports for management needs
Work order system administration
Assists and serves as point of contact for executive’s support needs including online research, department communication, and calendar support
Supplies: Duties include producing reports on budgets, assisting with orders, bookkeeping, invoicing and accounts payable, product research, creating spreadsheets, and inventory
Orders and ships supplies for engineering and maintenance, maintaining detailed records and receipts
Invoicing: Data input of inter-departmental invoicing and account codes
High-level spreadsheet/data management
Project Management Assistance: Maintains the organization’s reporting and meeting coordination, calendar of projects, deadlines, and recurring maintenance, updating agendas and committee pages monthly in our collaboration system
Coordination with various team members and supervisors and their respective deadlines and priorities
All other duties as assigned
Qualification
Required
Minimum of 4-year college degree and/or minimum of 4 years of direct commensurate experience
Ability to thrive in a fast-paced environment managing multiple projects simultaneously
Strong attention to detail and impeccable organizational skills
Strong communication skills in English, both verbal and written
Short and long-term project management skills and experience with project management software
Ability to maintain detailed records of procedures and actions
Strong customer service and support skills
Knowledge of all programs in Microsoft Office (Word, Excel, Outlook, PowerPoint, Keynote, Pages)
Knowledge of all programs in Google Suite (Gmail, Calendar, Docs, Spreadsheets, Analytics, Hangouts, Drive)
Must be able to work independently and in a team environment
Preferred
Facilities maintenance experience preferred (maintenance, engineering, construction or similar)
Experience with virtual meetings (GoToMeeting/GoToWebinar experience is a plus)
Benefits
Exclusive Discounts offered at the Hotel & Villas, 5 Golf Courses, Spa, Restaurants, Recreation and Retail Shops
Employee Meal Program
Employee Trainings and Appreciation Events throughout the year
Recognition Awards and Incentive Events, Peer to Peer Recognition
Leadership & Career Development
Bi-annual Wellness Fair
Free Parking!
Medical, Dental, Vision, Short Term & Long Term Disability, Life Insurance and Vacation Pay - ***available for Full Time employees after 60days of employment.***
401k – ***available after 30 days of employment***
Company
Kiawah Island Golf Resort
Kiawah Island Golf Resort is one of America’s top golf and family vacation destinations.
501-1000 employees
Funding
Current Stage
Late StageRecent News
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