Stellar Health Group · 2 hours ago
Admissions Coordinator
Woburn, MA
Full-time
Onsite
Entry Level
1+ years expStellar Health Group is seeking an Admissions Coordinator to facilitate the conversion of referrals to admission status. The role involves maintaining communication with external team members, processing referrals, and ensuring accurate admission records while promoting teamwork and effective communication within the facility.
Customer ServiceHealth CareHome Health CareProfessional Services
Responsibilities
Participates in an open and collaborative relationship between the business office and the admissions office, both working toward shared facility goals for occupancy and collections
Performs duties daily in the admissions office as assigned by the Admissions Director to facilitate the conversion of referrals to admission status
Knows at all times, the status of each referral
Communicates with external team members regarding referral status and any additional information needed to assist with the admission decision
Communicates daily with the Business Office to complete financial evaluations for potential residents and payment options including but not limited to printing of the Common Working File, printing Medicaid Eligibility, and identifying the pay status with the resident/representative prior to admitting the resident
Knows, at all times, which payment entities require prior authorization for payment and secures prior authorization when required
Maintains working knowledge of facility’s practices related to all pay status types such as other insurances, Medicare A, Medicaid, Private, Veteran’s Administration contracts, and hospital contracts, etc
May at times be required to complete mental health screenings as required by federal and state regulations prior to admission
Assists with processing referrals timely on a daily basis as assigned by the Admissions Director
Ensures residents are admitted, transferred and discharged from the facility software accurately on a daily basis
Records resident pay status changes on the facility’s internal daily census communication tool
Records resident pay status accurately in the resident’s record at time of admission
Behaves in a manner aligned with facility goals for occupancy and customer service
Meets with potential residents/representatives daily and provides information about the facility
Provides tours of the facility daily, and as requested by potential residents/representatives
Works in a helpful and pleasant manner, daily using the telephone to communicate with families, residents, hospitals, insurance companies, etc. related to processing referrals
Works numerous times a day using a computer, electronic medical record, spreadsheets, and other tools related to processing referrals
Completes admission paperwork and files according to facility policy
Informs the Admissions Director of obstacles or barriers to admitting residents
Maintains daily referral tracking information as assigned by the Admissions Director
Communicates with interdisciplinary team members timely regarding room assignments for pending admissions
Demonstrates interpersonal relationship skills by developing and maintaining trust with coworkers
Completes the daily census
Participates in facility assessment activities as needed, such as carrying out duties assigned as part of a performance improvement committee
Collaborates with members of the interdisciplinary team, family members, hospitals and community, etc. in a manner that resolves issues and improves the admissions process
Promotes teamwork, mutual respect, and effective communication
Participates in the facility’s plan of correction response to an inspection survey and implements any follow-up as designated by the Admissions Director
Promotes safe work practices, safety rules, and accident prevention procedures to prevent employee injury and illness
Qualification
Required
Demonstrates an understanding of arithmetic
Prefer to have, as a minimum, one (1) year of experience with demonstrated success in a position in the facility or in another related health care facility
Knowledgeable of insurance coverage and authorization process pertaining to long-term care is helpful
Benefits
Competitive Wages
6 Paid Holidays
Medical Insurance
Dental Insurance
Vision Insurance
Long & Short-term Disability Insurance
Accrued paid time off – Full Time Employees
401K
Company
Stellar Health Group
Proudly providing Skilled Nursing Services in Massachusetts, New Hampshire and Vermont.
501-1000 employees
H1B Sponsorship
Stellar Health Group has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (1)
2024 (2)
2023 (2)
2022 (8)
2021 (1)
2020 (2)
Funding
Current Stage
Late StageCompany data provided by crunchbase