Goodwill Houston · 6 hours ago
Administrative Assistant
Greater Houston
Part-time
Onsite
Senior Level
5+ years expGoodwill Houston is transforming lives by connecting people to opportunities that advance the future of work. The Administrative Assistant provides high-level administrative support to the Chief of Staff and CEO, managing calendars, coordinating travel, and preparing reports while ensuring confidentiality and effective communication.
CharityEducationEmploymentNon ProfitTraining
Responsibilities
Calendar & Schedule Management: Manage complex calendars, set priorities, and coordinate meetings/agendas for CoS and CEO
Travel Coordination: Arrange detailed travel itineraries, flights, accommodation, and transportation for CoS and CEO
Communication: Screen calls, emails, and mail; draft correspondence under the guidance of the CoS; act as a liaison with internal/external stakeholders
Document Preparation: Design and edit sophisticated reports, board-level presentations (PowerPoint), complex spreads, and official memos with a high degree of accuracy
Confidentiality: Demonstrate the ability and temperament to work with sensitive information with discretion and sound judgment
Office/Admin Support: Order supplies, managing e-filing systems, order refreshments, oversee general office flow including coordination of vendor relations
Proactive & Anticipatory: Anticipate the needs of the CoS and CEO by identifying potential scheduling conflicts or document requirements before they arise
Time Management: Coordinate all logistics for high-level meetings, including room setup, catering, and technology, ensuring a "room-ready" state well ahead of the start
Other duties assigned by CoS or CEO
Demonstrate professionalism, good judgment, and present a friendly, cooperative attitude
Ability to multitask, make quick decisions, adapt to change, and collaborate effectively in a fast-paced, team-orientated environment
Adheres to all GWH Policies & Procedures, Loss Prevention & Safety Regulations, and GWH Guiding Principles
Must be punctual, dependable, and maintain a professional appearance
Maintain a high level of confidentiality
Must safely perform work; maintain good housekeeping standards and ensure all aisles and pathways to fire exits are clear and free of clutter
Adheres to local, state, and federal laws and regulations
Qualification
Required
A high school diploma or the equivalent is required; a bachelor's degree in business related field or Communications is preferred
A minimum of five (5) years of related experience is required
Resourceful, detail-oriented, and able to prioritize and manage multiple tasks in a fast-paced environment with minimal supervision
Knowledge and experience in complex calendar management, domestic and international travel logistics, and large-scale meeting coordination (including board-level support)
Must be able to maintain the highest levels of confidentiality, exercise impeccable judgment, and communicate effectively with a diverse range of stakeholders, including Board members, donors, and staff
Must have demonstrated knowledge of professional business correspondence, record-keeping protocols, and project management fundamentals
Must be familiar with productivity suites (MS Office, Google Workspace) and relevant tools, including video conferencing platforms (Zoom/Teams) and expense reporting software
Preferred
A bachelor's degree in business related field or Communications is preferred
Notary Public commission preferred
Company
Goodwill Houston
Goodwill Houston improves the lives of individuals, families, and communities through education, training, and employment opportunities.
1001-5000 employees
Funding
Current Stage
Late StageLeadership Team
Steve Lufburrow
President/CEO
Bob Woods, CPA
Chief Financial Officer
Recent News
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