Heritage Behavioral Health Center- HBHC · 7 hours ago
People Services Administrative Assistant
Decatur, IL, US
Full-time
Onsite
New Grad, Entry LevelHeritage Behavioral Health Center is a mission-driven Certified Community Behavioral Health Clinic serving individuals across a multi-county region. They are seeking a detail-oriented People Services Administrative Assistant to provide essential administrative and operational support to the HR team, ensuring a positive employee experience and smooth HR operations.
Responsibilities
Provide administrative support including scheduling, correspondence, document preparation, and meeting coordination
Assist with onboarding logistics and track required documentation
Maintain accurate personnel files and support agency compliance processes
Enter and manage employee data in HR systems; assist with basic reporting
Serve as a first point of contact for routine employee inquiries
Ensure all employee information is handled confidentially and securely
Support department collaboration with payroll, compliance, and leadership
Assist with agency audits and personnel file maintenance
Participate in special projects and perform other duties as assigned
Qualification
Required
High school diploma or equivalent required
Valid driver's license, reliable transportation, and insurance required
Strong professionalism, interpersonal skills, and customer service mindset
Ability to maintain the highest levels of confidentiality
Excellent attention to detail and organizational skills
Proficient with Microsoft Office (Word, Excel, Outlook, Teams)
Ability to learn HR systems such as ADP and document management tools
Understanding of HIPAA, HR confidentiality standards, and compliance practices
Strong written and verbal communication skills
Ability to manage multiple priorities in a fast-paced environment
Demonstrates initiative, problem‑solving, and process‑improvement mindset
Preferred
Prior administrative or office support experience preferred
HR, healthcare, behavioral health, or social service experience is a plus
Benefits
Generous Time Off: vacation, sick, personal, and holiday leave
Wellness Benefits: paid wellness day every other Friday, EAP, fitness reimbursement
Insurance: health, dental, vision, FSA (healthcare & dependent care), and supplemental life insurance
Retirement: 401(k) and Roth options
Professional Growth: tuition assistance and continuing education opportunities
Company
Heritage Behavioral Health Center- HBHC
Heritage provides comprehensive community-based services to treat the most serious behavioral disorders and links them closely with providers of inpatient care.
Founded in 1956
51-200 employees
Funding
Current Stage
Growth StageLeadership Team
Mary Garrison
President & CEO
Dan Carton
Chief Financial Officer
Company data provided by crunchbase