Beauty Industry Group · 7 hours ago
Office Manager (Onsite)
Culver City,CA,US
Full-time
Onsite
Mid Level
$70K/yr - $74K/yr
3+ years expBeauty Industry Group is seeking a full-time Office Manager for their newly opened Los Angeles office. The Office Manager will oversee day-to-day operations, ensuring a well-organized and welcoming workplace experience while partnering with various teams to support employees and manage vendors.
Consumer GoodsRetail
Responsibilities
Manage daily office operations to ensure the workplace is organized, functional, and welcoming
Serve as the primary point of contact for all office-related needs for events, employees, visitors, and vendors
Greet and support leadership teams, board members, investors, and external guests, ensuring a high-quality office experience
Coordinate with Executive Assistants when senior leaders are onsite to support logistics and office readiness
Coordinate facilities management, including maintenance, repairs, cleaning services, security, and office access
Act as the main point of contact for the cleaning crew, including communication, scheduling, and quality control
Manage office vendors and service providers (utilities, supplies, catering, maintenance, water/ice machines, etc.)
In event of emergency, main point of contact in an event of an emergency
Oversee office water and ice machines, including vendor communication and service requests
Manage office inventory, supplies, and equipment (non-IT), including ordering and restocking
Oversee pantry and snack management, ensuring kitchens, meeting rooms, and common areas are consistently stocked with snacks and beverages
Manage ordering and restocking of bathroom and hygiene supplies, including soap, paper products, mints, toothpicks, feminine products, and other essentials
Ensure huddle rooms and conference rooms are properly stocked, clean, and ready for use at all times
Coordinate office breakfasts, lunches (monthly or as needed), and support Lunch & Learn sessions
Assist with planning and execution of office events, meetings, and company gatherings
Support onboarding and offboarding logistics in partnership with People Ops and IT
Manage office badging and access, ensuring new hires receive badges and guest badges are available and tracked
Ensure compliance with health, safety, and workplace policies
Partner with IT to ensure office technology, conference rooms, and shared equipment are functioning properly
Serve as the on-the-ground liaison for basic office tech or facilities troubleshooting
Create and maintain SOP documentation for office operations and workflows
Identify and implement improvements to enhance office efficiency, organization, and employee experience
Qualification
Required
3–5 years of experience in office management, workplace operations, or facilities coordination, supporting a corporate or multi-department office environment
Proven ability to manage day-to-day office operations, vendors, budgets, and expense tracking with a high level of ownership and accountability
Strong organizational and time-management skills, with the ability to prioritize multiple workstreams in a fast-paced environment
Excellent communication and interpersonal skills, with a service-oriented and hospitality-forward mindset
Experience partnering cross-functionally with People Operations, IT, Executive Assistants, and business leaders
Comfortable supporting a hybrid and/or multi-location workforce and adapting to evolving office needs
Proficiency with Google Workspace, Microsoft Office, and workplace productivity tools
High attention to detail and a proactive, problem-solving approach to improving office efficiency and employee experience
Preferred
Experience in a fast-growth, creative, or consumer brand environment (retail or beauty industry experience a plus)
Benefits
401(k) with company match - $ for $ up to 4% - immediately vested
Vacation/Holiday Leave
Great Medical/Dental/Vision Insurance
Life and AD&D Insurance
Opportunities for growth and advancement
And so much more!
Company
Beauty Industry Group
BIG, established in 2004 and headquartered in Salt Lake City, UT continues as an industry leader for professional hair extensions.
501-1000 employees
Funding
Current Stage
Late StageTotal Funding
unknown2021-08-11Acquired
Leadership Team
R
Robert Schaeffler
Chief Executive Officer, President & Board Member
Philippe Reale
Chief Operating Officer
Recent News
Company data provided by crunchbase