Orlando Health · 9 hours ago
Executive Assistant- Women's Services -Downtown ORL
Orlando, FL
Full-time
Onsite
Mid, Senior Level
5+ years expOrlando Health is a comprehensive healthcare provider focused on women's medical needs. The Executive Assistant will perform advanced administrative duties for a Vice President or Senior Vice President, managing multiple priorities and ensuring smooth operations within the Women's Services department.
Health CareHospitalMedicalNon Profit
Responsibilities
Plans and carries out administrative functions requiring considerable knowledge of the organization
Performs significant administrative duties with multiple priorities and tasks
Composes and types routine and non-routine correspondence, reports, special projects, technical papers, etc
Creates, prepares and coordinates presentations, including charts, graphs, etc
Creates and maintains databases and spreadsheets
Organizes meetings including distributing materials, arranging for refreshments, transcribing minutes and making travel arrangements if necessary
Has significant contact with senior management, board members, and various external contacts
Has access to confidential employee, management and organization data
Organizes and expedites flow of work through Vice President’s or Senior Vice President’s office
Answers phone calls, routes callers, takes messages and resolves routine and some complex inquiries. Screens calls and visitors
Operates copy machine and fax machine. Distributes incoming mail. Orders supplies. Establishes and maintains files and records on an ongoing basis
Conducts research, data collection, and some analysis of information
Schedules and maintains calendar of appointments, meetings and travel itineraries and coordinates related arrangements
Responds to callers, correspondence and visitors not requiring Vice President’s or Senior Vice President’s attention
Utilizes significant discretion in varied areas
Coordinates special events
Prepares, monitors, or assists with the preparation of various budgets
Provides work direction to other clerical personnel within the department
Maintains reasonably regular, punctual attendance consistent with Orlando Health policies, the ADA, FMLA and other federal, state and local standards
Maintains compliance with all Orlando Health policies and procedures
Maintains established departmental policies and procedures
Prioritizes workload to manage multiple priorities
Enhances professional growth and development through participation in educational programs, current literature, and workshops
Qualification
Required
Associate's Degree
Two (2) years of prior customer service, administrative or secretarial experience may substitute for the Associate's degree (in addition to the requirements listed in the Experience section)
Highly proficient in word processing, spreadsheet, presentation and/or database software, preferably Microsoft Office-based products (Word, Excel, PowerPoint, Access)
Five (5) years of customer service, administrative, secretarial or related experience
Benefits
Medical, Dental, Vison
403(b) Retirment Savings Plan
Health Savings Account (HSA)
Flexible Spending Account (FSA)
Paid Time Off (Up to 5 weeks to start)
Life Insurance
Extended Leave Plan (ELP)
Family Care (child care, elder care, pet care)
Paid Parental Leave
Pet Insurance
Car Insurance
100% PAID Tuition
Tuition reimbursment
Monthly payments to help pay down any graduated school debt
Company
Orlando Health
Orlando Health is one of Florida's most comprehensive private, not-for-profit healthcare networks.
10001+ employees
Funding
Current Stage
Late StageLeadership Team
Mildred Beam
SVP, Chief Legal Strategist
Mark Jones
Executive Vice President
Recent News
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2025-11-04
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