Humane Society of the Pikes Peak Region · 6 hours ago
Administrative Support Specialist – ALE Training and Response
Colorado Springs,CO,US
Full-time
Onsite
Entry Level
$18.50/hr - $18.50/hr
2+ years expThe Humane Society of the Pikes Peak Region is a nonprofit animal shelter dedicated to serving the community and ensuring animal welfare. They are seeking an Administrative Support Specialist to provide critical administrative, logistical, and operational support to the Animal Law Enforcement Training and Response Manager, ensuring the smooth coordination of training programs and emergency preparedness activities.
Non-profit Organization Management
Responsibilities
Assist with scheduling and logistics for all ALE training programs, including the ALE Training Academy and continuing education
Track and maintain employee training records, certifications, and continuing education credits
Prepare rosters, course materials, and evaluation forms for all training sessions
Maintain and update the training calendar, distributing updates to staff and supervisors
Support development of training documentation, including SOP updates and curriculum materials
Assist in coordinating classroom space, equipment setup, and virtual training sessions
Provide administrative support for CART and SORT operations, including volunteer rosters, training records, and deployment documentation
Maintain inventory logs for trailers, equipment, and supplies; assist with scheduling maintenance and restocking
Track disaster readiness checklists and certification renewals for staff and volunteers
Support the Manager in documenting deployments, after-action reports, and FEMA or grant-related paperwork
Prepare and maintain MOUs, contact lists, and communication templates for emergency response partners
Manage correspondence, scheduling, and record-keeping for the ALE Training and Preparedness programs
Prepare reports, data summaries, and dashboards for ALE leadership
Assist with event planning for ALE recognition, volunteer engagement, and outreach activities
Maintain organized electronic and hard-copy filing systems for training, preparedness, and compliance records
Assist in developing and tracking program budgets, purchase requests, and vendor invoices
Support internal communications, meeting agendas, and follow-up documentation
Serve as a point of contact for training and CART/SORT volunteer inquiries
Coordinate with other HSPPR departments to ensure alignment of training, volunteer, and operational efforts
Provide timely updates to the Training and Preparedness Coordinator and ALE leadership regarding scheduling, documentation, and upcoming deadlines
Perform all other duties as assigned
Qualification
Required
High School Diploma or GED required; coursework or certification in office administration, project coordination, or public safety preferred
Prior completion of FEMA ICS courses (#100, #200, #300, #400, #700 and #800) or ability to obtain within 60 days of hire
Two (2) years of administrative, program coordination, or related experience required; experience in law enforcement, emergency management, or animal welfare preferred
Strong organizational and time-management skills with the ability to manage multiple priorities
Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint) and database systems (PowerDMS, Chameleon, SystemHub, or similar)
Excellent written, verbal, and interpersonal communication skills
Detail-oriented with strong record-keeping and data entry accuracy
Ability to maintain confidentiality and handle sensitive information with discretion
Comfortable working in a team-oriented, fast-paced environment with changing priorities
Valid Colorado Driver's License and insurable driving record required
Preferred
Coursework or certification in office administration, project coordination, or public safety
Experience in law enforcement, emergency management, or animal welfare
Benefits
Health Insurance
401K with employer matching up to 4% of salary
Dental and vision Plans
Supplemental Group Life Insurance
Short and long term disability Insurance
Paid time off
Holidays
Direct Deposit
Personal Pet Perks
Wellness Programs
Paid Sabbatical after 5 years of employment
Company
Humane Society of the Pikes Peak Region
Founded in 1949, the Humane Society of the Pikes Peak Region (HSPPR) is a public 501 (c) 3 nonprofit animal welfare organization dedicated to the care and protection of domesticated animals in our community.
201-500 employees
Funding
Current Stage
Growth StageLeadership Team
Duane Adams
President and CEO
Company data provided by crunchbase