Mindlance · 1 week ago
(Agile1)Legal Secretary - Senior
Oakland, CA
Full-time
Hybrid
Mid, Senior Level
4+ years expMindlance is a company that provides staffing solutions, and they are seeking a Senior Legal Secretary. The role involves preparing legal documents, managing calendars for court appearances, and ensuring timely communication among attorneys and relevant parties.
Human Resources
Responsibilities
Prepares legal documents and correspondence and handles filings on behalf of attorneys
Schedules, updates, and maintains accurate calendaring for court appearances, and due dates of pleadings, depositions, hearings, and meetings
Responds to various inquiries, requests and correspondence regarding meetings, cases, and court and regulatory proceedings
Prepares correspondence, forms, templates, legal documents and e-filing on behalf of attorneys
Ensures correspondence, forms, templates, legal documents and efilings are accurate and complete
Reviews notices of meetings, hearings, depositions, interviews, settlements, and conferences for consideration with attorneys
Ensures notifications to attorneys, witnesses, and other interested/relevant parties are timely, accurate, clear, concise, and complete
Monitors and reviews the calendars for court and regulatory agency/commission appearances, and due dates of pleadings, depositions, hearings, meetings, and resolves all scheduling issues
Evaluates and develops recommendations regarding the transmission, extraction, conversion, and dissemination of information from various forms of communication
Ensures the transmission of materials, correspondence, and communications to clients, witnesses, and federal, state, and local court officials and regulatory agencies/commissions are timely, accurate, clear, concise, and complete
Responds and resolves escalated inquiries, requests and correspondence regarding meetings, hearings, cases, and court/regulatory proceedings
Qualification
Required
Heavy litigation experience as a legal secretary/legal assistant
Word processing background ideal
Strong communication skills
Solid work background
Associates (AA/AS) degree
Certificate of completion, coursework, or training from a university/college, vocational school, and/or extended learning within the areas of legal studies, office administration, or related field
Four (4) years of experience as a Legal Secretary that includes litigation
Experience within a law firm organization or internal legal department
Ability to type 55 words per minute
Experience with litigation practices and legal research, discovery, and evidence
Experience with federal, state, and local regulatory agency requirements for filings
Knowledge and understanding of legal practices and court proceedings
Knowledge and understanding of regulatory agency guidelines and requirements for filings
Ability to maintain client confidence and discretion by sustaining confidential attorney/client information
Ability to assess and provide recommendations and/or resolutions for projects
Organizational and interpersonal skills
Oral communication and legal writing skills
Proficiency with Microsoft Office applications (Word, Excel, Access, PowerPoint)
Benefits
Client LAPTOP TO BE ISSUED
CELL PHONE EXPENSE FOR PRE-APPROVED AMOUNT MAY BE REIMBURSED MONTHLY WITH MGR PRIOR APPROVAL TO SUBMIT.
Company
Mindlance
Mindlance is a Staffing and Recruiting company which provides multi-vertical staffing services
1001-5000 employees
H1B Sponsorship
Mindlance has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (71)
2024 (53)
2023 (37)
2022 (72)
2021 (36)
2020 (40)
Funding
Current Stage
Late StageLeadership Team
R
Rajat Paul Dhall
Co-Founder & Managing Director
V
Vik Kalra
Co-Founder and Managing Director
Recent News
2025-11-19
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2025-04-14
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