Quarles & Brady LLP · 19 hours ago
Receptionist/Office Assistant
Phoenix, AZ
Full-time
Onsite
Entry Level
2+ years expQuarles & Brady LLP is seeking a receptionist/office assistant to maintain a professional image of the firm by providing a favorable first impression to clients and visitors. The role involves answering phone calls, welcoming visitors, and managing various administrative tasks to support the office environment.
Law Practice
Responsibilities
Answer incoming phone calls and route them to the appropriate party in a timely manner
Welcome visitors upon arrival and announce them to respective attorneys, legal assistants, and other support staff in a timely manner
Maintain visitor's log, accept/sort mail and packages
Oversee Maricopa County Trip Reduction Program for the firm
Create weekly reception schedule
Maintain a clean and organized reception environment at all times
Assist hospitality as needed with preparing for events, such as internal visitor arrivals and client meetings
Maintain and update internal staff documentation such as reception directory, photo directory, reception training manuals, and internal visitor reports
Manage and keep notary files up to date, including tracking notary expiration dates and filing applications
Provide additional support and perform other duties as assigned
Qualification
Required
High school diploma (or equivalent) along with 2 years of related experience
Exceptional technical skills required including knowledge of MS Word, MS Outlook, MS Excel and Adobe Professional
Strong organizational, communication and client service skills
Must be detailed oriented, excellent grammar and spelling skills
The ability to multi-task and work in a fast-paced, team-oriented environment are essential
Provide outstanding customer service and have the ability to work in a team environment
Experience with multi-line switchboard and entry-level PC skills required
Preferred
Professional services experience preferred
Benefits
Paid time off
Health
Vision
Dental
401k
Life
Disability
And much more
Company
Quarles & Brady LLP
For over 125 years, Quarles & Brady LLP has provided quality legal services to a wide range of industries on a national stage.
1001-5000 employees
Funding
Current Stage
Late StageLeadership Team
Karen Mazin
Chief Financial Officer
David Fleisher
Chief Operating Officer
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